Draft Minutes until approved at the January 2010 Competition
Potomac Valley Swimming
September 27, 2009
Overlee Community Center, Arlington
- Call to Order: 10:05 am
Riley Eaton – PVS, Steve Menard – AAC, Shelley Geskar – YORK, Bruce
Andersen – HACC, Emily Felker – HACC, Josh Hyde – FISH, Pete Morgan –
CUBU, John Hirschmann – PVS, Rory Lewis – SDS, Aaron Dean – OCCS, Bill
Stephens – PVS, Sean Link – DCPR, Mike Kraeuter – BWST, Brian Pawlowicz
– CUBU, Robbie Robins – CUBU, Bob Petraites – JFD, Dave Crocker – RMSC,
Eric Adams – SNOW, Heather Coulson-Haddock – MAKO, Yuri Suguiyama –
PVS, Paris Jacobs - MACH, Dan Jacobs – MACH, Greg York – PVS, Manga
Dalizu – FAST, Bob Walker – ASA, Denise Adams – ASA, Ward Foley, John
Ertter, Terri Marlin
- Approval of May 2009 CCM minutes; Motion is made to
approve the 2009 Spring CCM minutes, seconded and approved.
- Reports from 2009 USAS Convention
all GC meeting, they all discussed communication, getting along with other LSCs
and LEAP program. John Hirschmann is taking the lead on the LEAP project; which
is a LSC evaluation program within USA Swimming.
Foley; received a continuing coaches education grant. He is reporting on the
meetings he attended while at the USA Swimming Convention.
athletes went to Junior or Seniors and maintained a 3.? GPA
time Open Water Champions will be awarded the same as First time Pool Champions.
of Excellence; there are now 3 sites, the Baltimore area with Bob
Bowman, Phoenix with Sean Hutchinson (?), and North Carolina with Dave
Quality: some testing has been done. One of the biggest contributors to poor
air quality is the amount of urine in the pool. Please encourage your swimmers
to use the restroom.
Committee: this is very important to USA Swimming. We all need to know how to
handle “emergency situations”. Try to avoid the rumors and steer the message
correctly. USA Swimming is available to help improve crisis communication.
Internet Crimes: make sure if you use social website that you know you
who has controls and who is using your site.
a pool: USA Swimming will be offering several Regional one day
starting in 2010. The closest one to PVS is scheduled for the Fall 2010
in New Jersey. See the USA-S website for more information.
meets are starting this fall, they are currently looking for a pool in the
northeast to run an Eastern Zone IMX meet.
Need a 2 course 8 lane pool with warm up/warm down.
4 sessions, 3 days with roughly 900 swimmers.
Between Nov 1, 2009 and July 1 2010
New program, “IM Ready”, includes the 4 50s and the 100 IM. The idea is
to get the younger kids ready to for the IMX program.
Oct 1 start date for the new swim suit rule.
3. Sr. Chair:
no formal report submitted, all items included in meeting minutes
Group Chair; no report submitted
Rep: see report submitted
Group Development (handout)
to make the PEAK mandatory for club renewal in the 4 year plan
Recognition: this is a benchmark program, please encourage your club to
participate in this program; Both the Eastern Zone and PVS were singled out for
having the fewest number of clubs who have participated in this program.
is starting a “Young Gun” program, encouraging younger up and coming coaches to
speak out and help develop other coaches and clubs, etc. There is a lot of help
out there for you club and your coaches. Contact Peter Clark for more
clubs are encouraged to use the Club Portal there are a lot of new features,
please look into it.
did a great job, and participating in many great activities including going
into the inner city of Chicago to work with Diversity athletes. CJ Fiala has
applied to be on several USA Swimming Committees.
Eastern Zone News
that 2010 SC Zones we can bring 3 swimmers per age group in 12 & U age
Eastern Zone meets:
Southern SC Sectionals at Germantown – host club RMSC
Northern SC Sectionals at Buffalo – host club STAR
Age Group Zones at Rochester, NY – host club FAST
Super Sectionals (this meet has yet to be determined)
Age Group Zones at MAC / Rockville – host club PM
LC Super Sectionals bonus events – make 1 / get 1…
make 2 / get 2…make 3 or
more / get only 1
meet is swim in 10 lane pool, 10 will make finals and 10 will be scored.
voted to NOT run a LC 15&O Zone Championship meet; the parameters don’t’
fit into the Eastern Zone schedule well and the EZ doesn’t feel that there is
really a need for this meet.
6. USA Club Portal: All clubs are encouraged to begin using the portal.
Zone meet times have been released
will be a Coaches Clinic in Ithica, NY on Nov. 13-15, encourage your coaches to
PVS Board Action items
of PVS Equipment Purchase Program: As of now, no teams have expressed any
interest. If your team is interested please contact John Ertter. PVS will
subsidize up to 50% of the total cost of your equipment purchase (up to $5000).
athlete rep from each club is requested to attend HOD in May.
BOD accepted and approved all CLUB meets that were submitted for Sept 1- Dec.
31 of 2009, these meets are all currently on the PVS Schedule.
BOD accepted and approved all CLUB meets that were previously submitted for Jan
1- March 31, 2010
Jan. Dist meet had to move to Jan 2-3, 2010 due to pool availability
BOD accepted and approved all PVS meets for April 1 – Aug. 31, 2010
Reminder: Paris Jacobs gave an update on the Swimposium. The athlete track is
full, but there is still room for coaches, please encourage your coaches to
Travel Assistance reminder
a. USA SC Nationals. And Jr. Nationals Qualifying period is April 1 – entry deadline
swimmer must have 4 swims in a PVS sanctioned meet with no requirement to swim
the individual event in a PVS sanctioned meet which is swum at the National
meet for which travel assistant is being requested.
was a request to have the travel assistance admin send an email or note when
the applications are received and if they are complete or need additional
information before they can be processed. This request will be taken to the
Criteria for 2010 Travel Assistance to National Meets: it was recommended that
the Travel Assistance criteria remain the same in 2010 as it was in 2009.
motion was made to keep the same Travel Assistance criteria for the 2010 season,
seconded and approved
PVS Age Group Coach of the Year Award winner – Dave Kraft - RMSC
Establish 2010 PVS SC schedule (PVS meets only, no club
October Open, October 15-17, 2010
November Open, November 5-7, 2010
January Distance, January 8-9, 2011
January Open, January 22-23, 2011
February Distance, February 13, 2011
18 & Under Age Group Championships, February 18-20, 2011
Junior Championships, March 3-6, 2011
Senior Championships, March 10-13, 2011
14 & Under Junior Olympics, March 17-20, 2011
Motion to approve the proposed PVS short course meet schedule
for 2010-2011 season, seconded and approved
- Club Meet Bids for January 1, 2010 to December 31,
- SC meets between Jan 1, 2010 – April 30, 2010
LC Meets between April 1, Aug 31
- Black History: Feb 12-14 at Takoma, meet ref Al Betts,
- CUBU Qualifier Feb 6-7: Wharf in Warrington, CUBU
- Senior Circuit being moved from Jan 2-3 to Jan 16-17,
2009 at WL, AAC
- Motion to approve the additions and changes to the
Jan 1-March 31, 2010 calendar, seconded, approved
SC meets September 1 –December 31, 2010: these meets are
being added to the calendar, but will not be voted on until the
January 2010 CCM.
- FISH: LC Derby, May 8-9 at GMU
- FISH: June Invite June 12-13 at GMU
- PM: VA States, May 29-31 at Oak Marr
- RMSC: Maryland States June 4-6 at Rockville
- MACH: LC classic: April 24-26 at Takoma
- Cherry Bloosm: April at Oak Marr
- SNOW: Spring Classic Invite, May 7-9 at Claude Moore
- SNOW: LC Invite, June 4-6 at Claude Moore
- RMSC: LC Meet, April 30-May 2 at MAC
- Motion to accept these additions to the April 1-Aug
31, 2010 calendar, seconded, approved
Bids for 2010 PVS Sponsored LC meets should be
submitted to Bill Marlin.
2008-09 Athlete of the Year Selection
- Pilgrim Penthalon, Nov 21 – CUBU
- Tom Dolan Invitational, Dec 9-12 – CUBU
- Fall Gator Mini Meet, Oct 30-31 – AAC
- Harvest Moon Invite, Oct 9-10 – HACC
- Sport Fair Winter Classic, Dec 9-12 - PM
2008-09 Distance swimmer of the Year Awards
2008-09 Disability Award Winner
2009 LC Zones Report –
- 9 yr girl: Isabella Rongione; FISH
- 9 yr boy: Sanjay Wijesekra; RMSC
- 10 yr girl: Dorit Song; RMSC
- 10 yr boy: Devin Troung; RMSC
- 11 yr girl: Kate Ledecky; CUBU
- 11 yr boy: Carsten Vissering; RMSC
- 12 yr girl: Janet Hu; CUBU
- 12 yr boy: Harrison Gu; RMSC
- 13 yr girl: Helen Moffitt; CUBU
- 13 yr boy; Matt Gibson; RMSC
- 14 yr girl: Sarah Hasse; RMSC
- 14 yr boy: Jack Conger; RMSC
- 15 yr girl: Eva Green, MACH
- 15 yr boy: Kurtis Ratcliff, CUBU
- 16 yr girl: Kaitlin Pawlowicz, CUBU
- 16 yr boy: Charlie Putnam, MACH
- 17 yr girl: Meredith Cavalier, CUBU
- 17 yr boy: Sean Fletcher, MAKO
- 18 yr girl: no nominations
- 18 yr boy: Brady Fox, RMSC
- Open female: Mei Christensen; CUBU
- Open male: Matt McLean; SNOW
2010 SC Zone Coach Elections
- Head Coach Mike Kraeuter reported that PVS had a great
coaching staff, great group of kids. The swimmers fought hard for 5th
place overall. The kids worked hard and really came together well as a
team. There were many best times, it was a great showing for PVS.
Establish Athlete Selection Process for SC Zone Meet:
- Head Coach: Mark Faherty, CUBU
- Assistant Head Coach: Emily Felker, HACC
One venue of PVS Jan Open still needs as host club;
- It was recommend that PVS stay with the same selection
process that we used to chose the SC Zone team as we did for 2009 meet.
- A motion is made to use the same criteria for the
2010 SC Zone Team selection, seconded and approved.
Qualifying times for 14&U SC JO’s posted to PVS web
Old Business; no old business
- PM, OCCS and BWST have all put in bids.
- USAS new suit ban – reminder it goes into effect as of
Oct 1, 2009.
- Review racing start certification process
Meet Manager 3.0: Please do not run meets using MM 3.0
until PVS works out the licensing agreement with Hy-Tek.
IMX: all swims go into the database automatically, but
when you go to the USAS web site you need to go to “times &
standards”, IMX Xtreme Challenge, Age Group-7000 records. If your
athletes go into the USA Swimming website, they can create a profile, so
you can see what their events are.
Equipment Rental: be prepared that the expenses for all
equipment rental will be going up in the future. A new storage facility
is being pursued and will be larger and more expensive that the current
facility. It will include temperature control and electricity. There will
also be new policies put in place to rent equipment; this will enable PVS
to be able to provide the equipment in a more reliable manner.
Short Course Zones: The Board of Directors want to know
with the CCM wants to do about the Zone budget. The last several meets we
have gone over budget providing our swimmers with the Zone experience.
- Every club MUST read this information. The coach
will have to sign a document for every swimmer that they know how to
dive into the pool by doing a racing start. Make sure you know what you
are signing, so you are covered.
- In PVS we have a lot of movement from club to club, don’t
assume that your new athlete has already been checked off. Please make
sure you know the information.
- Remember you can not make major changes to an athlete’s
dive at a meet in less than 6 feet of water.
- After you have filled out all these sheets and signed
them you keep them, you must have the paper.
- If a coach has not signed off on the swimmer, then they
should not use the blocks at a meet, it is the coach is primarily
responsible, but the meet ref has the authority to not allow the swimmer
to use the blocks.
Thanks to Dan Jacobs as the former Coaches Rep and
welcome Yuri as new Coaches Rep.
Remember safety first at all meets; Please remind your
swimmers to enter and exit the pool in a safe manner at all meet.
PVS is in need of a Safety Chairperson; please encourage
someone to become the PVS Safety Chair. Contact a current Board member if
you or someone from your club is interested.
Setting time standards for the 2010 Championship Meets: Senior
Chair, Riley Eaton has asked for a Club Representative to send him an
email with the “best guess” at to the numbers of entries each team
expects for each Championship Meet (18 & Under, Jr, Sr, and JOs). A
best guess is better than no guess. This information will be used to
determine the time standards.
With Open meets: should we change procedures to have all
club entries go to a central location and then they can possibly be
distributed more evenly to each site. Straw poll showed this idea is was
not well received.
Winter Meeting 2010; straw poll taken as to whether River Falls or
Overlee was preferred, results about 50-50. A straw poll was also taken
to determine if the body preferred Sunday morning or weekday evenings,
again the results were about 50-50. The Committee Chairs will schedule
the Winter CCM and inform the body.
Motion to adjourn the 2009 Fall Competition Committee
Meeting at 12:00, seconded and approved.
- It was recommended that PVS over spend if necessary to
accommodate all athletes on the PVS Zone team
- A motion was made to send the recommendation to the
Board of Directors, seconded and approved.