PVS Competition Committee Meeting

January 6, 2010

Overlee Community Center

· Call to Order 7:00 pm

· Attendance: Bill Marlin-PVS, Riley Eaton-PVS, Bruce Andersen-HACC, Paris Jacobs-MACH, Brian Pawlowicz-CUBU, Chris Huott-MSSC, Bob Petraites, Yuri Suguiyama-CUBU, John Hirschmann, Rob Green-DCPR, Shelley Gesker-YORK, Gabriel Ibanez, Dave Crocker-RMSC, Steve Menard-AAC, Emily Felker-HACC, Heather Coulson Haddock-MAKO, Aaron Dean-OCCS, Jorge Silva-TIBU, Rick Curl-CUBU, Dan Jacobs-MACH, Tim Kelly-CUBU, Rob Washburn, Manga Dalizu and Terri Marlin.

· Approval of October 2009 CCM minutes; Motion to approve the October 2009 CCM minutes, Seconded and approved.

· PVS Board Action items

• PVS Age Group Coach of the Year Award Applications – Bill Marlin reminded everyone that Coach of the Year applications will be due May 30, 2010. The application will be posted to the PVS website soon.
• Club Meet Bids for period of 5/1/10 – 4/30/11

1. LC Meets between April 1 & August 31, 2010: This is the final chance to add club meets to the PVS schedule.
• YORK, Cherry Blossom, 4/16-18, Oak Marr
• MACH, MACH LC Classic, 4/24-26, Takoma or Wilson
• FAST, Munchkin Mania, 4/25, Fairland
• RMSC, LC Invite, 4/30-5/2, MAC
• MSSC, Early Bird LC, 4/30-5/2, Fairland
• OCCS, LC Pentathlon, 5/8, GMU-Manassas
• FISH, LC Derby, 5/8-9, GMU
• SNOW, Spring Classic Invite, 5/7-9, Claude Moore
• PM, VA State Champs, 5/29-31, Oak Marr
• SNOW, LC Invite, 6/4-6, Claude Moore
• RMSC, MD States, 6/4-6, Rockville or MAC
• FISH, June LC Invite, 6/12-13, GMU
• Motion to endorse and recommend to the PVS Board of Directors that the above Club meets from April 1 to August 31, 2010 be sanctioned and added to the PVS schedule. Motion was seconded and approved.

2. SC meets between Sept 1 & Dec. 31, 2010: This is the second opportunity to add Club meets to the PVS schedule from September 1 and December 31, 2010.
• MSSC, All Free Meet, 10/2-3, Fairland
• HAAC, Harvest Moon, 10/9-10, Herndon Rec
• MAKO, Fall Invitational, 10/9-10, GMU
• PEAK, All Free Meet, 10/10, PG (pending Redskin schedule, 10/17 2^nd choice)
• MSSC, Fall Senior Meet, 10/23-24, Fairland
• PEAK, Senior Circuit #1, 10/23-24, PG (pending Redskin schedule, 10/16-17 2^nd choice)
• CUBU, CUBU Tri Meet, 10/23-24, Claude Moore or Georgetown Prep
• AAC, Fall Gator Mini, 10/30-31, Washington Lee HS
• FAST, Odd Ball Challenge, 11/20-21, Fairland
• CUBU, Pilgrim Pentathlon, 11/21, Claude Moore or Georgetown Prep
• PM, Sport Fair Classic, 12/2-5, GMU
• MSSC, Christmas Champs, 12/3-5, Fairland
• MACH, Turkey Claus, 12/3-5, Takoma
• CUBU, Tom Dolan Invite, 12/9-12, GMU
• Motion endorse and recommend to the PVS Board of Directors that the above Club meets from September 1 to December 31, 2010 be sanctioned and added to the PVS schedule. Motion was seconded and approved.

3. SC meets between Jan 1, 2011 – April 30, 2011: This is the first chance to add club meets for Jan-March 2011.
• MSSC, Winter LC, 1/8-9, Fairland
• MAKO, MAKO Winter Invite, 1/8-9, GMU
• CUBU, Snowball Splash, 1/16, Claude Moore, American or Georgetown Prep
• AAC, Senior Circuit #3, 1/15-16, Washington Lee HS
• PM, Snowdude Mini, 1/22-23, Mt. Vernon
• FISH, Fish Qualifier, 2/5-6, Spring Hill
• CUBU, CUBU Qualifier, 2/5-6, WHARF
• FAST, Munchkin Mania, 2/6, Fairland
• PM, PM Qualifier, 2/12-13, Cub Run
• OCCS, President’s Day, 2/12-13, GMU-Manassas
• PM, President’s Day Bash, Cub Run
• AAC, Winter Gator, 2/19-20, Washington Lee HS
• MSSC, Spring Champs, 3/26-28, Fairland
• MAKO, MAKO Spring Invite, 3/26-27, GMU
• Motion to endorse and recommend to the PVS Board of Directors that the above Club meets from January 1 to March 31, 2011 be sanctioned and added to the PVS schedule. Motion was seconded and approved.

• Club bids to host 2010 LC meets: All bids have been submitted to Bill. He and the other Competition Committee Board Members will take their recommendations to the Board of Director. These meets have not been awarded yet.
• 2010 LC Zone Team Head Coach / Asst. Head Coach Elections – The following two nominations have been received.
1. Head Coach: Steve Menard
2. Assistant Head coach
• Motion to approved both as Head and Assistant Head coach, seconded and approved.
• 2010 SC Zone Team Asst. Coaches elections –
• 5 requests to be on the ballot were received; Scott Bryant, PM; Tony Murray, FAST; Steve Menard, AAC; Damian Rodino, MACH; Nick Kaufman, RMSC
• Motion to accept all 5 coaches, seconded and approved.
1. Meet date falls on Easter weekend

PVS top times list is now posted to PVS web site. Remind athlete to e-mail Dave Green if they are NOT going to attend the Spring Zone meet.  9-10 & 11-12 age groups get 3 swimmers per event this year.

• Catch The Spirit Camp (March to April), 2010 at the new Wilson Pool in DC in conjunction with PVS’ Diversity Goals
• Qualifying times for all SC Championship meets now posted to PVS web site
• Sr. Chair Report – Riley Eaton
• At the last meeting there was a request there was a request to make the Travel Reimbursement application process easier. We have been working on this and almost have it completed.
• At the last meeting, Riley requested for Clubs to send in approximate numbers you plan on bringing to the various PVS Championship Meets. Please try to get calendars in your head and roughly how many athletes you think will be
• Will outside teams be accepted for Senior Champs? They will be accepted on a case by case basis. Requests will go through PVS Senior Chair and on to the board.
• Will the “C” final be reserved for PVS athletes only? It was recommended that the Meet Director, Coaches Representatives and Senior Chair make a decision as we get closer to the meet. So we will have a better idea of the number of clubs/swimmers are attending the meet.
• Motion to keep the “A” and “B” finals to all swimmers for any teams and reserve the “C” finals to PVS athletes only, seconded and not approved.
• Motion was then made to keep all three heats of finals open to all swimmers, unrestricted and open to the top 24 swimmers; seconded, approved
• Coaches Reps:
1. Yuri asked if we could think about how we vote for the Athletes of the Year. He wonders if there is a better more thorough way to go through the applications so members of the Competition Committee have a better opportunity to look over the applications. Yuri will work on a better process.
• BOD reports; Please look over the Board Meeting Minutes, included in the minutes are reports from various board members
• Diversity Summit: John Ertter attended, amongst others. There are three goals for PVS to work towards and will have to report back to USA Swimming on:
• Catch the Spirit Camp
• Coaches Clinic (continuing education)
• Reestablish a Summer Swim League in DC
• This past weekend many of the board members got together and went through the PVS timing and starting equipment. We have written off about $65,000 worth of equipment that no longer works.
• Black History Meet: there will be several days worth of clinics and camps hosted by DCPR and former Olympic Athletes. PVS coaches are invited to come down and help put on these clinics. Please let Bill Marlin or Riley Eaton know if you are interested in helping out.
• Old Business

A Swimming in College Education Seminar was held at Howard University on October 31. It was well attended and many favorable comments were received. Discussions are occurring whether to make this an annual event.

2008-09 Scholar Athlete list posted to PVS web site – Congrats to all swimmers!

• New Business
1. Proposal from PVS BOD to the HOD to increase entry fees for PVS run meets by $1
• John Ertter has prepared a report and submitted it to the Board of Directors at the December Board meeting. He found that the $3.50 entry fee that PVS charges for Open meets is well below what Clubs charge for their similar meets as is the $5 PVS charges for their Championship meets. In addition the pool rental fees have continued to rise and will continue to rise. As Ertter begins to look at the annual budget he is concerned that if PVS doesn’t increase their revenue PVS will be operating in a deficit by the end of the 2010 Fiscal year.
• Get your HS Grads list to Terri Marlin
• New PVS Vision Statement posted to PVS website – Thanks go to Jim Thompson for all of his hard work on developing the Vision Statement.
• National Team 1650 Challenge            (Dec 18 - Jan 8): This is posted on the USA Swimming web site. See the USA-S website for additional information.
• Meet Manager 3.0: PVS now has started using 3.0 at the administrative level. PVS would like all clubs to have and use 3.0. Hy-Tek will no longer actively support 2.0 with their tech support.
• IMX Championship Meet at Takoma Feb 26-28, 2010 (standards lowered to 1,800 pts)
• The meet announcement is currently posted on the PVS website, the MA has been sent out to all teams/LSCs in the Eastern Zone. A portion of the South Zone teams have also been invited to the IMX meet.
• Distance meet waiver amendment proposal
• There have been a number of waiver request for swimmers who do not currently have the requirements in order to swim in the distance meets.
• The Distance Coordinator Bill Marlin made a motion to amend to the Distance Meet waiver.  Motion: A waiver to enter distance events 1000 yd (800m) and 1650 yd (1500 m) may be requested for 13 & over athletes only. All 12 & Under swimmers must still meet the minimum time standards for entry into all 1000 yd (800m) and 1650 yd (1500 m) events. The motion was seconded and approved.
• New PVS Equipment has recently been purchased.  The rest of the PVS equipment has been inventoried and more new equipment will be ordered soon.

BOD Positions up for election in May of 2010: this is just to make the body aware.

     Secretary (Art Davis); finishing 2^nd term; not able to seek reelection

     Coaches Rep (Manga Dalizu); finishing 1^st term

     Athlete Rep (Tara Banks); she is graduating HS and leaving the area.

     Strategic Planning (Jim Thompson); end of 1^st term

     Age Group Chair (Bill Marlin); end of 2^nd term; not able to seek reelection

     Operations (Dave DiNardo); end of 1^st  partial term

     Board of Review (Kerry Ellet, Janet Auger, Manga Dalizu, Mark Eldridge,

     Wally Dicks – Athlete); Kerry Ellett has completed two 2 year terms and is not eligible to run again. The remaining four may seek reelection.

• The Spring 2010 Competition Committee Meeting will be held on May 12 at Overlee at 7:00 pm.  

• Adjourn at 7:55 pm