Board of Directors Meeting
AGENDA
October 8, 2003; 7:00 P.M.
River Falls
- Approval of September BoD Minutes
- General Chairman's Report
- Confirm date of next meeting - Nov 12 (location - MD or VA)
- Next meeting in Jan
- PVS $5 surcharge on non-athlete registration
- Athlete Representatives
- Status of Senior Athlete Rep
- Treasurer's Report/Finance Division
- Contract
- September 30 Financial results
- Brief written report on status of transitioning to new signature authority/accounts
- Convention reimbursement
- Strategic Planning
- Age Group Division
- Process for selecting zone coaches
- Senior Division
- Summer LC athlete reimbursement
- Workshop for LSC Adaptive Swimming Chairs Jan 23-24, 2004 in Colorado Springs
- Selection criteria for Adapted Swimmers at Eastern Zones - due date
- Coaches' Representatives
- Enforcing Coaches Registration
- Process for selecting zone coaches
- Operations Division
- CTS VI
- Equipment Manager Contract
- Equipment Manager PC status
- 4 foot water depth - impact to PVS competitive program
- Certify/re-certify fee for Officials
- Radio bought for Open Water
- Requirement for hard copy Colorado print out
- January Distance (SDS)
- Administrative Division
- Admit new club(s) to PVS
- Scholar athlete
- Registrar's Contract
- Transition of phones, post office box, etc
- Legal arrangements
- Copier
- Policy to ensure athletes are registered before meet (deck/last minute registration policy)
- Form of athlete name for registration & at meets
- Old Business
- Feedback on Kinko's control procedures to ensure account charges are justified
- New Business
- Deferred items
- Zones - outfitting levels
- 2004-2005 Open Meets (from CC 9/2003) awaiting Strategic Planning - Nov mtg
- PVS 14/U outstanding coach at ASCA - need criteria & selection process
- Formal PVS Investment Policy
- Internal Promotional Program (Admin)
- Primary Demand Marketing
- Club Marketing Assistance