AS PRESENTED at the PVS Board Meeting -- November 8, 2006

Proposed Officials Education Travel Reimbursement


The Officials National Meet Educational Stipend is intended to assist with an Official’s travel expenses to work; Short & Long Course Eastern Zone meets, Sectional Championships, USA Open, and USA Swimming Championships level meets identified in USA Swimming Rules & Regulations, Article 207.1.

Officials working a qualifying meet - may not receive more than their actual expenses in travel assistance from USA Swimming and PVS combined. The PVS Officials Committee shall establish prior to each meet the maximum financial assistance that may be paid to each official and for each meet. If approved requests exceed this amount, the individual stipend amounts to be paid shall be reduced proportionally. An official may receive up to three (3) travel stipends in each competition year (September 1 to August 31).

In order to receive travel assistance from Potomac Valley Swimming (PVS), an official must meet certain minimum eligibility requirements:

·        The official must be registered with PVS for at least six months prior to the meet and be registered with USA Swimming through PVS as an official during the time of the meet for which they are requesting assistance.

·        The official must participate in 80% of the meet sessions up to a maximum of six at the meet for which they are requesting travel assistance. Time trials do not count as sessions.

·        The official must have worked the required number of PVS sessions/ PVS meets, in the designated meets, as recommended by the PVS Officials Committee and approved by the PVS Board of Directors. This required number of events is set annually by the PVS Officials Committee at the first Committee meeting in the new swim year. The default is a minimum of 6 sessions over a minimum of 3 meets.

·        Completed PVS requests for travel assistance are due not later than thirty (30) days after the competition or event for which travel assistance is being requested.

Requests for the Officials National Meet Educational Stipend are to be addressed to the PVS Officials Chair who will certify that the Official is eligible and meets all requirements.  The PVS Officials Chair will recommend to the PVS Board of Directors who should receive a stipend and the amount prior to the PVS Board of Directors meeting as soon as practical following the due date, where all requests will be reviewed. The PVS Board after consultation will vote to authorize the PVS Treasury to disburse funds identifying the person and amount.