Minutes approved at the October Board meeting
7915 Horseshoe Lane
August 3, 2009
Greg York, Bill Marlin, Dan Jacobs, Virginia Ratcliff, Bill Stephens,
Boots Hall, Linda Klopfenstein, Art Davis, Jim Thompson, Manga Dalizu,
Dave DiNardo, Tim Husson, Yuri Suguiyama, Brian Pawlowicz, Miriam Lynch,
Ward Foley, Naomi Lynch, Paris Jacobs, Art Lopez and Terri Marlin
to Order: Greg calls the meeting to order at 7:00 pm
of June 8, 2009 meeting minutes: Motion made to approve the June
minutes, seconded and approved.
Safety Committee Chair: The General Chair is asking the Officials
Committee to nominate someone as the Safety Committee Chair. Once the
nomination is made and the General Chair feels comfortable with the
decision, he will appoint a new Safety Committee Chairperson.
Van Erden has been thanked for his years of service as the Officials
Neill has been accepted as the new Officials Chair, his appointment
begins Sept 1, 2009.
of Fairfax County High Schools Infinity starters: There are 2 starters
being used by FCPS, neither of them work. These starters are housed at Oak
Marr and Cub Run and are used by PVS when needed. Motion: PVS will pay
for the repair of the 2 FCPS Infinity Starters for the use of both FCPS
swim teams and PVS when needed, the motion is seconded and approved.
seems to be a discrepancy is the practice of how PVS equipment is
rented/lent to Summer Leagues for their summer All Star Meets. This will
be looked at closely by the Operations Chair and a policy will be made so
it is fair to all Leagues.
Education Grant Requests: Denise Adams from All Star Aquatics has
requested a Continuing Education Grant so she can attend the ASCA
Convention in September. Ward Foley from AAC has requested a Continuing
Education Grant so that he can attend the USA Swimming Convention in
September. Both of them will be required to submit a report to the
Competition Committee about what they learned before they receive their
respective grants. Motion: To approve a Continuing Education Grants of
$500 for both applicants, seconded and approved.
Regarding PVS athletes in VSI open water meet: Art Davis is submitting
a formal petition to the National Board of Review regarding a team of PVS
athletes who registered and swam in an Open Water meet in VSI territory.
The athletes sent in their entries, were accepted by the meet manager and
included in the psych sheet. The swimmers who placed high enough were
given awards immediately following the event on the beach. However,
several days later someone from VSI requested that all PVS athletes be
removed from all results because the event was intended for VSI athletes
only and the result were then altered. According to the meet announcement
the event was open to “all USA Swimming athletes”.
petition is being sent in by Art Davis the PVS Administrative Chair on
behalf of the athletes.
- The PVS
Board of Directors has full knowledge of this action; however did not
vote to support these actions.
Planning: Linda Klopfenstein is handling all arrangements for
Convention. All attendees please make sure to send her your travel
arrangements as soon as possible.
has invited four additional people to attend Convention as PVS
representatives. PVS will pay for their registration as long as they
attend meetings; John Mason, PEAK; Carrie Tupper, UMD; Kerry Ellet, CUBU
and Board of Review and Art Lopez, Nada por
Vida. PVS will also help with their hotel accommodations if they stay
with other members from PVS. Motion: to pay the registration fee for
the four invited PVS members to attend the USA Swimming Convention,
seconded and approved.
Travel: As of August 3, three athletes have applied for Travel
Assistance for World Trials. All three applications were completed
correctly and accepted. The application deadline is Aug. 11, so it is hard
to how many more applications will still come in. A motion is made to
approve payment to the appropriate club for these 3 athletes and up to
other clubs for 12 additional athletes at $450 per share, seconded and
are we going to spend our equipment budget from the 08-09 budget? If it
is not spent prior to end of the fiscal year (Aug 31, 2009), then we will
lose the money. It is approved to spend up to $20,000 on equipment. The
Operations Chair is being given authority to come up with a list of
equipment to purchase
proposal presented by Manga.
discussion on how best to achieve the goal of having at least 2 timers
per lane, at PVS meets, to volunteer ensued. It was determined that Bill
Marlin, Paris Jacobs, Brian Pawlowicz and Sam Burgi would get together
to come up with a “timer policy” to be used at all PVS Championship
meets. Once established then filter the new policy to the PVS Open meets
in the 2010-2011 season, with the hope that many clubs will also adopt
the policy for club meets. They will report back at the October Board of
Meeting Proposal: Miriam Lynch presented a proposal to hold a
“College Knowledge” event for Diversity athletes in Potomac Valley
and has asked PVS for support.
athletes in PVS will be invited to attend to this event, although the
primary focus is on Diversity athletes and their families.
was discussed that PVS plans on having a similar presentation at the
Swimposium on Oct 3. However it was determined that the “College
Knowledge” will be conducted in a more informal format, similar to a
“round table” discussion as opposed to a more formal presentation.
dates were discussed and Ms. Lynch will get back to PVS with the exact
date. The weekend of Oct 31-Nov 1, was proposed as an available weekend.
has committed to helping find the resources, swimmers, parents, etc to
present at this forum.
PVS will support this College Forum financially up to $500. If
additional money is requested and receipts are turned in PVS will
increase the funding, seconded and approved.
has also asked for support from the PVS Coaches by informing their
swimmers about this event.
was recommended that she also talk to John Mason and Art Lopez who are
both involved in Diversity issues with PVS.
Rule Proposal: Bill Marlin presented a motion regarding the pending USA
Swimming ruling on the “new” suits. Motion: If USA Swimming adopts the
New FINA Swim Suit criteria, effective January 1, 2010, at the September
USAS Convention, PVS will institute the rule as of October 1, 2009, prior
to any meets being held in PVS, seconded and approved.
will not have to come up with the rule, USA swimming will determine
the rule, PVS will just have to decide when it becomes effective.
new part time PVS position: Bill Stephens stated that he will be
putting together a proposal and job description for a new paid position
within PVS. This position would be geared towards “special events”
(events that are not part of the daily operations of PVS). These events
might include; zone coordination, assisting with PVS Championship meets,
Swimposium, college forum, etc.
Director, Dave Greene, has asked that Emily Felker, the 10 & under Zone Coordinator, receive an additional $250
added to her stipend due to her involvement in coordinating 10 &
under activities. Bill Marlin presented this Motion: PVS pay the 10
& Under Zone Coordinator,
Emily Felker, an additional $250, as recognition for her hard work,
seconded and approved.
the past several years the Age Group Zone trip has exceeded the budgeted
amount for the meet. It is hard to say if it is because the cap on the
athlete’s payment is to little, or if the budget is too low. The
Competition Committee needs to decide what the priority is, keeping the
price per athlete low or raising the budget. The Age Group Chair will
take this matter to the fall CCM for discussion.
was pointed out that by having to add a third bus for travel meets adds
a considerable expense and is likely one of the primary reasons there
are problems with the budget.
Lopez say Thank you: Art Lopez formally thanked the Board for their
support of the Nada Por Vida program again this year. At this year’s USA
Swimming Convention, Nada Por Vida is presenting Chuck Wielgus, USA Swimming Executive Director, an award
for at Convention.
Swimming is sending Art Lopez to give several talks about Diversity in
swimming. He will be presenting in Atlanta,
San Antonio and in Chicago prior to the Convention. He
will also be presenting at the PVS Swimposium for the Diversity track.
All of the information has been sent to the Webmaster and Executive
Director. Only the Officials Track is left for final confirmation, a sub
committee is working to finalize their plans. A Coaches track is set up,
Mutual of Omaha with Rowdy Gaines, Kate Ziegler, and a yet to be named
athlete. Parent Track: Susan Anderson; Diversity Track with John Cruzak. Club Business Management, Peter Clark.
coaches reception this year.
we want an Officials Reception then? Or on Sunday somewhere. The
Officials Committee will get back to the Board with their preference.
mass mailing will go out, but most information will be on the website.
pre-registration, $35 at the door.
- It is
suggested that a safety component be added to each track.
Representatives: No report submitted
Director: No report submitted
see report submitted; the issue on not having an updated P & P was
discussed. Art said this will be presented in September; this includes
creating a Meet Announcement template.
Athlete Application still has not been received. [as of Aug. 25 the
Scholar Athlete Application has been posted]
time results were used for Junior and Senior Champs with good results
about changing the web hosting company. We tend to go over the ban usage
at least two months per year (December and March), so in order to avoid
an additional charge and change in host company maybe the best solution.
like to have an on-line form for Swimposium, working on this.
Group Champs; used the 8 line scoreboard and the coaches were thrilled.
Kent Williams, RMSC, was instrumental is figuring out a way to get it
set up and working.
new pool at Wilson
High School in DC
has two score board that could be run at the same time. The pool opens
on Thursday Aug 6. They have a lot of new equipment; we should get in on
the ground floor and help them learn how to maintain their equipment.
They would love to host some PVS meets.
have now retained the same Audit Company as last year. The Audit Company
will be working directly with the Audit Committee. Ertter will now be
doing the PVS taxes.
Division; no report submitted
Division: no report submitted.
Group Division: See report submitted
Swimming thanked Tim Husson for putting the Disability Information on
the PVS Website. They noticed and were very pleased.
Kraft from RMSC has been voted as the PVS Age Group Coach of the Year.
received several complaints about Age Group Champs being at Fairland.
Although it is not ideal the air quality was better then it has been at
PGS&LC. Thursday was very hot, Friday a bit cooler as well as
Saturday since there were fewer people.
the lights going to be fixed? This concern will be brought up with the
Fairland Building Manager.
do like the fact that there is at least minimal warm up at Fairland in
compared to PG when swimming LC.
PG…they are rethinking their default Chlorine levels, which should help
with the air quality issues.
like to negotiate with GMU for putting AG LC Championships there so
there is a Championship meet on the Virginia side of the river.
wanted to thank the Board and welcome Yuri as the new Coaches
See report submitted.
officials are going to the USA Swimming Officials Conference
Champ meets were well staffed.
are already up on the Website.
new DQ slip has been issued that matches the new rules.
Planning: No report submitted
Parents were concerned about cameras on the deck at Senior
Champs, taking pictures of their children, but getting other children in the
background. This will be looked into.
Board Meeting: Monday October 12, 2009, 6:30 dinner, 7:00 meeting at
Overlee. All Board meeting for the 2009-2010 season will be on the second
Monday of each month.
fall Competition Committee Meeting will be held Sunday September 27, 10:00
am at Overlee.