SPORT FAIR
WINTER CLASSIC INVITATIONAL

 

December 10-13, 2009

 

Sponsored by Potomac Marlins Swim Team

 

Sanctioned by USA Swimming through Potomac Valley Swimming
Sanction # PVI 10-22

 

toys for tots-2.jpg

 

Potomac Marlins is a proud sponsor of the DC area Toys For Tots program. We ask that each swimmer donate one new unwrapped toy.

Toys can be dropped off at the meet in the lobby of the Aquatic and Fitness Center.

 

Meet Director

Bill Marlin
3212 Allness Lane
Herndon, VA 20171

571-334-0987

Meet Referee

Peter Nichols

703-774-4777

royall@gwmail.gwu.edu

Officials Chair

Brian Baker

MarlinsOfficialsCoordinator@gmail.com

Location

George Mason University
4400 University Blvd
Fairfax, VA
703-993-3939

Meet Hotels

Comfort Inn University Center
(2.0 mile from the pool)
11180 Main St. , Fairfax, VA, US, 22030
Phone: (703) 591-5900 - Fax: (703) 591-3507

Courtyard By Marriott (2.0 miles from the pool)
11220 Lee Jackson Hwy Fairfax, VA
(703) 273-6161

Residence Inn (4.3 miles from the pool)
12815 Fair Lakes Pkwy Fairfax, VA
(703) 266-4900

Fairview Park Marriott (8 miles from pool)
3111 Fairview Park Drive, Falls Church, VA
(703) 849-8692

Embassy Suites Dulles Airport
13341 Woodland Park Road
Herndon, VA 20171
(703) 464-0200

Schedule

Thursday warm-ups: 4:00 p.m. - 4:50 p.m. Meet at 5:00 p.m.
13 & Over warm-ups for Friday, Saturday & Sunday: 7:30 a.m. to 8:30 a.m. Events 8:40 a.m.
12 & Under Warm-ups for Friday, Saturday & Sunday: Will start no earlier than 12:15 p.m. Events 1 hr. after start of warm-up

Two courses will be used each day for all prelim sessions. Boys in one course and girls in the other course.
13 & Overs in the morning, 12 and Unders in the afternoon.

Finals Warm-up: 4:30 to 5:30 PM Events 5:40 PM

Awards

All 14 & under events will receive medals for 1st through 8th place for individual events and 1st through 3rd place for relay events.

High point awards will be presented to first and second place boys and girls in each age group and the open category.

Award will also be given to the first place Team.

Eligibility

Open to all invited registered Potomac Valley athletes and invited USA Swimming athletes.

Rules

Current USA Swimming rules shall govern the meet.

Effective October 1, 2009: In swimming competitions, the competitor must wear only one swimsuit in one or two pieces. For men, the swimsuit shall not extend above the navel nor below the knee, and for women, shall not cover the neck, extend past the shoulder, nor extend below the knee. All swimsuits shall be made from textile materials and may not contain zippers or other fastening devices. For additional information including the use of modesty wear under swimsuits, see the USA Swimming website.

All teams are limited to 80 swimmers max. regardless of age or sex.
Teams are encouraged to bring their top 10 male and female swimmers in each age group.

All swimmers, coaches, officials and volunteers MUST have a deck pass to get on deck. These will be provided by the meet host.

A contestant may participate in only his or her own age group events or in open events which are open to all ages.
Contestants may enter as many events as they wish but must scratch down to a maximum of seven (7) individual events by Friday morning with no more than three (3) individual events per day. Swimmers shall compete at the age attained on the first day of the meet.

All Distance event entries must also submit proof of time for events 500 yards and longer.
Check the box for "proof of time" in Hy-Tek meet entry report

Entries in 400IM, 500 Free and 1000 Free may need to be limited due to time constraints. If necessary, it will be done based on the verifiable proof of entry time. If a swimmer is removed from an event because of time constraints, they will be provided the opportunity to enter another event in the meet, as long as that entry WILL NOT create a new heat.

Meet Manager reserves the right to Positive Check-In all 200 yard events in the interest of manageable time lines.

Meet Manager also reserves the right to adjust warm-up times for the 12 & Under sessions after entries have come in.

Individual Events:

All 10 & under events are trials and finals and will have one (1) heat in the finals sessions, except the 500 freestyle which will be timed finals.

All 11-12 individual events will have an "A" and B final, except the 400 IM and the 500 free which will be timed finals. The "A" final will be swum first.

All 13-14 and Open individual events will have an "A" and B final, except the 13-14 400 IM and 13-14 500 free which will only have an A final. The "A" final will be swum first.

The 1000 and 500 freestyle and 400 IM require positive check-in.

13-14 and Open 1000 freestyle will be swum combined, age groups will be scored separately.

The 13 & Over 1000 freestyle, 11-12 500 freestyle and 400 IM and 10 & U 500 freestyle will be swum fastest to slowest as Timed Final events.

Relay Events

All Relays are timed finals. All Relays will be swum fastest to slowest.
All 200 yard relays will be pre-seeded. A team may enter only two (2) relays per relay event.

Only relays entered with proof of time will be eligible for the finals session. Coaches are encouraged to swim their fastest relays at the Finals session.

Only the fastest heat of the 13-14 and Open 800 free relays will be swum during the finals session. All other heats will be swum at the conclusion of Friday's preliminary session.

Only the fastest heat of the 13-14 and Open 400 medley relays will be swum during the finals session. All other heats will be swum at the conclusion of Saturday's preliminary session.

Only the fastest heat of the 13-14 and Open 400 free relays will be swum during the finals session. All other heats will be swum at the conclusion of Sunday's preliminary session.

Inclusion Policy for Swimmers with a Disability

PVS and host clubs along with their Meet Directors are committed to the Inclusion Policy as adopted by the BOD. Athletes with a disability are welcomed and are asked to provide advance notice of desired accommodations to the Meet Director. The athlete (or the athlete's coach) is also responsible for notifying the session referee of any disability prior to the competition. Swimmers with a disability may be included in addition to your 80 swimmer limit.

Time Trials

There will be no time trials conducted at this meet.

PVS Check-in Policy

For those events requiring positive check-in, athletes (or coaches for relay events) shall designate their intention to swim the event on the forms provided at the scratch table. Athletes who have not checked-in prior to the specified time will be scratched from the event. Athletes who have checked-in, have been seeded, and fail to swim the event will be barred from their next scheduled individual event, unless excused by the Referee.

PVS Scratch Policy

If you do not wish to swim in the Final, you may "Scratch" from the event by following the proper procedure:

You must fill out and sign a PVS Finals Scratch Slip within 30 minutes of the announcement of qualifiers for "A" finals or "B" finals, if scheduled.

You may declare an intent to "scratch." You must fill out and sign a PVS Finals Scratch Slip within 30 minutes of the announcement of qualifiers, marking the appropriate space for "intent." You must rescind or "pull" this intent on the PVS Finals Scratch Slip within 30 minutes after the conclusion of your last preliminary event of the day or you will be automatically scratched.

If an athlete fails to properly scratch from an event and does not appear for the Final event, they "shall be barred from further competition for the remainder of the meet".

Scoring

Individual: 20 17 16 15 14 13 12 11 9 7 6 5 4 3 2 1
Relays: 40 34 32 30 28 26 24 22 18 14 12 10 8 6 4 2

Warm-Up

The prescribed Potomac Valley Swimming warm-up procedures and safety policies will be followed. The meet director may determine the structure of the warm-up, including times and lane assignments.

Supervision

Coaches are responsible for the conduct of their Swimmers and Families and for cleaning up their team areas. Only athletes, USA Swimming certified coaches, and deck officials are permitted on the pool deck. Working Coaches & deck officials are required to display their 2008 or 2009 USA Swimming card Parents not working the meet as a deck official, volunteer lane timer, or other meet position are not permitted on deck.

Admission

There is no admission charge.

Programs

The entire meet program will be available for $12.00. Finals programs each night will be free with finals coupon from meet program. Finals programs will be available for $2.00 for those with out their finals program coupon.

Officials

All certified officials wishing to volunteer to work this meet please contact the Potomac Marlins Officials Chairman, Brian Baker at: MarlinsOfficialsCoordinator@gmail.com prior to December 3rd, 2009. Please include your club affiliation, certifications held, and sessions you wish to work. Officials assigned to this meet should sign in at the computer table at the start of warm-up. Certified officials who have not been contacted should volunteer their services to the Referee.

Seating

Due to the limited pool deck space, Officials, USA Swimming Registered Coaches and Swimmers only will be permitted on the pool deck. Personal Chairs will NOT be permitted on the deck

Food

There is NO FOOD allowed on deck. Liquids only. This is a GMU facility rule.

Warning

Any club or individual that enters an unregistered athlete, falsifies an entry in any way, or permits an unregistered swimmer to represent them, will be fined by PVS the sum of $100.00 and no further entries will be accepted from that club until the said fine has been paid.

 

Since this swim meet is a public event, members of the press may be present at the meet.  Press photographers may be taking pictures and may publish them in the newspaper or in the case of the Washington Post, on their swimming web site reachforthewall.com

Entries

Entries may be sent via e-mail.

1. Entries must arrive by the due date and time.

2. Include with your commlink file one (1) report by name and one (1) by event. Create these reports in Team Manager and save as Word for Windows files. You must also check the box for "proof of time"

3. In the body of your e-mail provide entry numbers (girls, boys, totals). Include contact information (e-mail, phone, officials contact).

4. Send e-mail to coach_bill@verizon.net

5. Meet Directors are requested to acknowledge receipt by return e-mail within 24 hours. Clubs submitting entries that do NOT receive an acknowledgement should contact the Meet Director by other than e-mail to confirm receipt.

Entries may be sent via mail/express mail/ etc.

Computer disk entries (Hy-tek) are encouraged. Disk entries require one (1) meet entry report by name and one (1) by event from Team Manager. Entries may also be submitted on a PVS Master Entry Sheet. All entries must included a completed "Entry Cover Sheet."

Events file for use in Team Manager is available. (hyv.file) It is NOW provided as Sport Fair Winter Classic 2009-10Dec2009-001.zip.

Coaches will be provided with National Relay Slips at the meet.

No late/deck entries are permitted for this meet.

The meet director will not accept phone or fax entries.

If using a mail service (Fed Ex, UPS, etc.) sign the waiver allowing the service to leave your entries without requiring a signature.

Entries that are incomplete, submitted on incorrect forms, or lacking the phone number of a responsible club official will not be accepted.

Fees

Fees for individual events are $7.50, relays are $15.00.

There is a $2.00 surcharge per athlete to cover additional GMU service fees

Each participating Club is requested to remit one check to cover the entry fee for the entire team. Do not send cash. Make checks payable to POTOMAC MARLINS. Entry fees are due with entries.

Entry Deadline

The entry dead line is 9:00 p.m., Monday, November 23, 2009.
Important: The above date is the deadline for clubs to submit their entries to the Meet Director. Therefore, clubs usually set an earlier deadline to receive entries from their swimmers. Check with your club for this information.

Send Entries To

Bill Marlin
3212 Allness Lane
Herndon, VA 20171


E-Mail entries will be accepted. Send electronic entries including meet entry reports to:
coach_bill@verizon.net
Entry fee check must be sent ASAP

 

Thursday, December 10th, 2009 @ George Mason University
Warm-up 4:00 - 4:50 p.m. Events at 5:00 p.m.

GIRLS EVENT NUMBER

EVENT

BOYS EVENT NUMBER


1


13 & Over 1000 free

See minimum entry standards


2

3

11-12 500 free

See minimum entry standards

4

5

10 & Under 500 free

See minimum entry standards

6

 

Note:

  • Positive check in for all women's and men's 1000 freestyle is 4:40 p.m.
  • Positive check in for the 10 & U and 11-12 500 free is 5:20 p.m.
  • 500 freestyle is limited to fastest 64 verifiable times times in each age group.

Friday, December 11th, 2009 @ George Mason University
Warm-up 7:30 - 8:30 a.m. Events at 8:40 a.m.

GIRLS EVENT NUMBER

EVENT

BOYS EVENT NUMBER

7

13-14 200 Free

8

9

Open 200 Free

10

15

13-14 50 Breast

16

17

Open 50 Breast

18

23

13-14 100 Fly

24

25

Open 100 Fly

26

29

13-14 200 Back

30

31

Open 200 Back

32

37

13-14 400 IM

See minimum entry standards

38

39

Open 400 IM

See minimum entry standards

40

45

13-14 800 Free Relay

46

47

Open 800 Free Relay

48

 

Note:

  • Positive check in for the 13-14 and OPEN 400 IM is 8:00 a.m.
  • Positive check in for all 800 free relays is 9:00 a.m.

Friday, December 11th, 2009 @ George Mason University
Warm-up 12:15 - 1:05 p.m. Events at 1:15 p.m.

GIRLS EVENT NUMBER

EVENT

BOYS EVENT NUMBER

11

11-12 200 Free

See minimum entry standards

12

13

10 & U 200 Free

See minimum entry standards

14

19

11-12 100 Breast

20

21

10 & U 100 Breast

22

27

11-12 200 Fly

28

33

11-12 50 Back

34

35

10 & U 50 Back

36

41

11-12 100 IM

42

43

10 & U 100 IM

44

49

11-12 400 Free Relay

50

 

Note:

  • Positive check in for the 11-12 400 free relays is 2:15 p.m.

Saturday, December 12th, 2009 @ George Mason University
Warm-up 7:30 - 8:30 a.m. Events at 8:40 a.m.

GIRLS EVENT NUMBER

EVENT

BOYS EVENT NUMBER

53

13-14 50 Free

54

55

Open 50 Free

56

61

13-14 200 Fly

62

63

Open 200 Fly

64

69

13-14 100 Breast

70

71

Open 100 Breast

72

75

13-14 50 Back

76

77

Open 50 Back

78

83

13-14 500 Free

See minimum entry standards

84

85

Open 500 Free

See minimum entry standards

86

87

13-14 400 Medley Relay

88

89

Open 400 Medley Relay

90

 

Note:

  • Positive check in for the 13-14 and OPEN 500 free is 9:00 a.m.
  • Positive check in for all 400 Medley relays is 10:00 a.m.

Saturday, December 12th, 2009 @ George Mason University
Warm-up 12:15 - 1:05 p.m. Events at 1:15 p.m.

GIRLS EVENT NUMBER

EVENT

BOYS EVENT NUMBER

51

11-12 400 IM

See minimum entry standards

52

57

10 & U 50 Free

58

59

11-12 50 Free

60

65

10 & U 50 Fly

66

67

11-12 50 Fly

68

73

11-12 200 Breast

74

79

10 & U 100 Back

80

81

11-12 100 Back

82

91

10 & U 200 Medley Relay

92

93

11-12 200 Medley Relay

94

 

Note:

  • Positive check in for the 11-12 400 IM is 12:45 p.m.

Sunday, December 13th, 2009 @ George Mason University
Warm-up 7:30 - 8:30 a.m. Events at 8:40 a.m.

GIRLS EVENT NUMBER

EVENT

BOYS EVENT NUMBER

99

13-14 200 IM

100

101

Open 200 IM

102

107

13-14 100 Free

108

109

Open 100 Free

110

115

13-14 200 Breast

116

117

Open 200 Breast

118

123

13-14 100 Back

124

125

Open 100 Back

126

129

13-14 50 Fly

130

131

Open 50 Fly

132

137

13-14 400 Free Relay

138

139

Open 400 Free Relay

140

 

Note:

  • Positive check in for the 400 free relay is 10:00 a.m.

Sunday, December 13th, 2009 @ George Mason University
Warm-up 12:15 -1:05 p.m. Events at 1:15 p.m.

GIRLS EVENT NUMBER

EVENT

BOYS EVENT NUMBER

95

11-12 200 Free Relay

96

97

10 & U 200 Free Relay

98

103

11-12 200 IM

104

105

10 & U 200 IM

106

111

11-12 100 Free

112

113

10 & U 100 Free

114

119

11-12 50 Breast

120

121

10 & U 50 Breast

122

127

11-12 200 Back

128

133

11-12 100 Fly

134

135

10 & U 100 Fly

136

141

11-12 400 Medley Relay

142

 

Note:

  • Positive check in for the 11-12 400 medley relay is 2:00 p.m.

 

Minimum Entry Standards Must be Equal to or Faster Than in the following events:

Entry into the below events must include proof of time on the Meet Entry Report.

Girls Minimum Entry Time

Event

Boys Minimum Entry Time

12:15.00

13 & Over 1000 Free

12:00.00

6:30.00

11-12 500 Free

6:45.00

7:00.00

10 & Under 500 Free

7:00.00

2:20.00

13-14 200 Free

2:20.00

2:12.00

Open 200 Free

2:03.00

5:30.00

13-14 400 IM

5:30.00

5:15.00

Open 400 IM

4:45.00

2:40.00

11-12 200 Free

2:40.00

3:00.00

10 & Under 200 Free

3:00.00

6:10.00

13-14 500 Free

6:00.00

5:40.00

Open 500 Free

5:20.00

6:00.00

11-12 400 IM

6:00.00