Snowdude
 Mini Meet Invitational
January 24-25, 2009
Sponsored by the Potomac Marlins

Sanctioned by USA Swimming
Through Potomac Valley Swimming

Sanction # PVI-09-31

Meet Director:	Bill Marlin 3212 Allness Lane Herndon, VA  20171 571-334-0987 coach_bill@verizon.net
Meet Location:	Mount Vernon Rec. Center 2017 Belle View Blvd. Alexandria, VA 22313 (703) 768-3223 25 Yards - 6 to 10 Lanes Directions: Capital Beltway (VA) to Route 1 South. Exit to Fort Hunt Road. East on Fort Hunt Road to Belle View Blvd. Pool is at this intersection.
Eligibility:	Open to all INVITED Potomac Valley Swimmers Registered as USA Swimming Athletes ages 8 & Under who are Registered USA Swimming Athletes. All athletes shall compete at the age attained on the first day of the meet.
Inclusion Policy for Swimmers with a Disability:	PVS and host clubs along with their Meet Directors are committed to the Inclusion Policy as adopted by the BOD. Athletes with a disability are welcomed and are asked to provide advance notice of desired accommodations to the Meet Director. The athlete (or the athlete’s coach) is also responsible for notifying the session referee of any disability prior to the competition.

Rules:	Current USA Swimming rules shall govern the meet. All events are timed finals. All events will be swum slowest to fastest. A contestant can enter no more than three (3) individual events per day.
Warm-up and Meet Schedule:	Saturday Session Warm-up 3:00 - 3:30 pm, 1st Event 3:40 p m Sunday Session Warm-up 1:30 pm – 2:00 pm, 1st Event 2:10 pm
Warm-up:	The prescribed Potomac Valley Swimming Warm-up procedures and safety policies will be followed. The Meet Director may determine the structure of the warm-up, including times and lane assignments.
Public Admission and Program Fee:	There is no public admission charge. Programs for each session will be available for $2.00
Awards:	Individual events will be awarded first through eighth place. Relay events will be awarded for first place through third place. A heat award will be given to the winner of each individual heat.
Officials:	All certified officials wishing to volunteer to work this meet please contact the Potomac Marlins Officials Chairman, Brian Johnson, brian.johnson154@verizon.net  prior to January 19, 2009. Please include your club affiliation, certifications held, and sessions you wish to work. Officials volunteering should sign in at the recording table prior to the start of Warm-ups. Certified officials who have not previously advised of their availability may volunteer their services to the Referee at this time
Entry Fees:	Fees for individual events are $ 5.00 Fees for relay events are $ 10.00 Each club is requested to remit one check, payable to Potomac Marlins, to cover the entry fees for the entire team. Please do not send cash. Meet Directors have been instructed not to accept telephone entries. No late entries for individual or relay events will be accepted.

Entries:	General Instructions: Entries may be submitted (1) via e-mail, (2) or by sending a disk to the meet director or (3) manually. Follow the instructions under the appropriate heading below. The immediately following rules apply regardless of method chosen. Each club is requested to remit one check to cover the entry fees for the entire team. Please put the club name on the entry check (if not a club check) and note the number of entries. Please do not send cash. Meet directors have been instructed not to accept telephone or fax entries. Entries not submitted on the required forms, not complete, not legible or not in the required electronic format, will not be accepted and will be returned. The Meet Director will not be held responsible if there is no time to properly resubmit the entry. o Optional: Before preparing your entries, events for this meet can be downloaded and then imported into team manager. (download 09-11-events  unzip it and then go to team manager/file/import/meet events). To download as a file, you may need in Netscape to right click on the mouse and select "Save Link as" and with Microsoft Explorer right click on the mouse and select "Save Target As" NEW:  All Relay-only swimmers must be listed on the meet entry in order to participate in the meet. Manual Entries: Manual entries must be submitted on the PVS master entry sheet. Also submit a completed "entry cover sheet". Signature and phone number of a club official must be included with entry for validation of entries. . There will be a $1.00 surcharge per athlete for all manual entries. Disk Entries: Submit the Hy-Tek commlink II file along with an "entry cover sheet." The team manager meet entry report files must also be sent one by swimmer and one by event. The name and phone number of the club representative submitting the email must also be included. Please include team name with WORD reports. E-mail Entries: Club E-mail entries will be accepted provided the transmission time is prior to entry deadline. Attach one report by event, one by name (save as Word for Windows in Team Manager) Please include team name with WORD reports. Attach commlink file In body of e-mail give total number of splashes (men, women, total entry) and contact information (name, phone, e-mail address) Remember to also send entry fee check via USPS Clubs submitting by email should submit entries to Bill Marlin coach_bill@verizon.net  in the subject heading type, "2009 Potomac marlins January Mini Meet - ****" with the club's initials substituted in place of the asterisks. Meet Directors are requested to acknowledge receipt by return e-mail within 24 hours. Clubs submitting entries that do NOT receive an acknowledgement should contact the Meet Director by other than e-mail to confirm receipt.
Supervision & Seating:	Coaches are responsible for the conduct of their swimmers and families. Please clean your team area after each session, thank you. Only swimmers, coaches, and officials will be permitted on the pool deck.
Timers:	The Meet sponsor asks each participating club to provide one timer for each session. The sponsoring club will provide timers for the meet.
Deadline:	The Meet Director must receive all entries and check for this meet no later than 5:00 pm. Tuesday, January 13, 2009. Important: The above date is the deadline for clubs to submit their entries to the Meet Director. Therefore, clubs usually set an earlier deadline to receive entries from their swimmers. Check with your club for this information.
Send Entries To:	Bill Marlin 3212 Allness Lane Herndon, VA  20171 571-334-0987 coach_bill@verizon.net
Reminder:	Entry fees are due with each club's meet entry. Unpaid fees will be reported to the PVS Administrative Office at the conclusion of the meet. No further entries will be accepted from clubs for future meets until all entry fees are paid in full by the club to the meet director.

Saturday January 24, 2009 Warm-up: 3:00-3:30 pm Meet Starts at 3:40 pm			Sunday January 25, 2009 Warm-up: 1:30-2:00 pm Meet Starts at 2:10 pm
Girls Event #	Event	Boys Event #	Girls Event #	Event	Boys Event #
1	8 yr. old 100 free relay	2	31	8 yr. old 100 medley relay	32
3	7 & U 100 free relay	4	33	7 & U 100 medley relay	34
5	8 yr old 50 breast	6	35	8 & U 200 free	36
7	7 & U 50 breast	8	37	7 yr old 25 back	38
9	6 & U 25 breast	10	39	8 yr old 25 back	40
11	8 yr old 25 free	12	41	7 & U 50 fly	42
13	7 yr old 25 free	14	43	8 yr old 50 fly	44
15	6 & U 25 free	16	45	7 yr old 25 breast	46
17	8 yr old 25 fly	18	47	8 yr old 25 breast	48
19	7 yr old 25 fly	20	49	7 & U 50 free	50
21	6 & U 25 fly	22	51	8 yr old 50 free	52
23	8 yr old 50 back	24	53	7 & U 100 IM	54
25	7 & U 50 back	26	55	8 yr old 100 IM	56
27	6 & U 25 back	28
29	8 & U 100 free	30