SDS

Polar Bear 14 & Under Invitational

January 10-11, 2009

Sanctioned by United States Swimming Through

Potomac Valley Swimming

Sanction #PVI-09-28

 

Meet Director            Lori Pawlik       loripawlik@seadevils.org

 

Meet Location            South Run Recreation Center – 10 Lanes

                                    7550 Reservation Drive

                                    Springfield, VA. 22153

                                    703-866-0566

 

Meet Official               John McKenzie janddmck@aol.com   

 

Meet Entry

Coordinator                Rob Green     rob_green@cathedral.org

 

Schedule         Saturday - Jan. 10th: 10&U warm-up 12:10 pm Events 12:35 pm

Sunday - Jan. 11th:  warm up 2:30 pm Events 3:00 pm

 

Awards

Ribbons will be awarded from 1st thru 8th place for individual events.

Eligibility

Open to all INVITED Potomac Valley Swimming registered athletes from SDS, AAC and TIBU.  Athletes must be in good standing with USA Swimming and their respective LSC. Athletes shall compete at the age attained on the first day of meet.

Swimmers with a Disability

PVS and host clubs along with their Meet Directors are committed to the Inclusion Policy as adopted by the BOD. Athletes with a disability are welcomed and are asked to provide advance notice of desired accommodations to the Meet Director. The athlete (or the athlete’s coach) is also responsible for notifying the session referee of any disability prior to the competition.

Rules

Current USA Swimming rules shall govern the meet. All events are timed finals. A contestant may enter no more than three (3) individual events per day.   200 free and 200 IM may require positive check-in based on the number of entries received for those events.  Coaches are responsible for the conduct of their swimmers and for cleaning up their team areas.  Parents will not be allowed on deck unless serving in an official capacity - timer, referee, judge or the like.

Warm ups

The prescribed PVS Warm-up procedures and safety policies will be followed.  Lane assignments will be posted on deck.  The meet manager reserves the right to adjust warm-up times after entries are received in order to streamline meet.

Admission

There is no admission charge.   

Programs

Meet programs will not be sold.  The meet program will be available online at www.seadevils.org &/or www.pvswim.org .  Please remind your parents and coaches to download their own copy.  Working officials and coaches will have a program provided.

 

Concessions

Concessions are limited to the snack machines and drink machines in the lobby.

Officials

Officials assigned to this meet should sign in at the recording table 10 minutes before the start of the warm-ups. Certified officials who have not been contacted and would like to volunteer should contact John McKenzie at JANDDMCK@aol.com , or speak with the deck referee at the meet. 

Timers

The host club will provide at least one timer per lane. Participating clubs are requested to provide at least one timer every session the team participates in proportion to their entries. Upon submission of the meet entry, clubs will be notified of the number of timers to be provided. Acceptance of the club entry is based upon compliance with the above.

Deck Entries

Deck entries are $10.00 per individual event and must be submitted with payment and presentation of registration card no later than 15 minutes prior to the first event of each session. No new heats will be created. First come, first served.

 

Warning

Any club or individual that enters an unregistered athlete, falsifies an entry in any way, or permits an unregistered coach to represent them, will be fined the sum of $100.00 and no further entries will be accepted from that Club until the said fine has been paid.

Entry Fees:

$5.00 per individual event. Make checks payable to "Sea Devil Swimming".

MEET ENTRY PROCEDURES:

General Instructions:
Entries may be submitted (1) manually, (2) by disk, (3) via email. The following general instructions apply regardless of method chosen.

·  ALL ENTRIES MUST BE RECEIVED BY

 5:00PM, TUESDAY, DECEMBER 23rd, NO LATE ENTRIES ACCEPTED

·  Important: The above date is the deadline for clubs to submit their entries to the Meet Entry Coordinator. Therefore, clubs usually set an earlier deadline to receive entries from their swimmers. Check with your club for this information.

·  ENTRY FEES:      $5.00 per individual event.

**Make checks payable to "SEA DEVIL SWIMMING" .

·  Send entries and checks to Meet Entry Coordinator:  Rob Green, St. Albans School, Mount St. Alban, Washington, DC 20016

·  Email: robgreen@seadevils.org 

·  Federal Express /Overnight: Rob Green, address above

 

·  Entry fees are due with each club's meet entry. Unpaid fees will be reported to the PVS Administrative Office at the conclusion of the meet. No further entries will be accepted from clubs for future meets until all entry fees are paid in full by the club to the meet director

·  Optional: Before preparing your entries, events for this meet can be downloaded and then imported into team manager (go to team manager/file/import/meet events).

·  Manual Entries

·  For unattached swimmers not affiliated with a USA Swimming club, entries must be provided manually. Provide a list of events, times (if applicable), copy of USA Swimming Registration card, contact information, and a check for the total amount of the entries.

·  Manual entries from clubs must be submitted on the PVS master entry sheet. Also submit a completed "entry cover sheet". Signature and phone number of a club official must be included with entry for validation of entries. Teams entering 5 or more athletes in this format will need to pay a $1.00 surcharge per swimmer.

·  Forward to the address listed above in the General Instructions.

·  Disk Entries

·  Submit the Hy-Tek commlink II file with an "entry cover sheet". Attach the team manager meet entry report files, one by swimmer and one by event. Include the name, phone number, and email address of club representative submitting the disk.

·  Forward to the address listed above in the General Instructions.

·  E-mail Entries

·  Attach the "meet entries" export file from Hy-Tek Meet Manager. Also attach a meet entry report by swimmer and a meet entry report by event. Create these reports in Team Manager and save as Word for Windows files.

·  In body of e-mail, give entry numbers (girls, boys, total) and contact information (e-mail, phone, officials contact).

·  Submit entries to the Meet Entry Coordinator, Rob Green  at robgreen@seadevils.org . In the subject heading please indicate "Victor Invitational - ####" with the club's initials substituted in place of the number symbols. If the club is submitting entries from more than one location, please add the location to the heading with the club initials. Check payments must be received at the address listed above prior to the start of the meet.

· Meet Directors are requested to acknowledge receipt by return e-mail within 24 hours. Clubs submitting entries that do NOT receive an acknowledgment should contact the Meet Director by other than e-mail to confirm receipt.

·         Special note: The Meet Entry Coordinator may limit entries to prevent oversubscription of this meet to conform with time and swimmer limits with regards to Fairfax County Park Authority contracts.

 

 

 

 

 

SEA DEVIL SWIMMING

POLAR BEAR 14&UNDER INVITATIONAL

 

Session 1: 10 & under
Saturday, January 10th
Warm-up:  12:10 - 12:30pm
Events 12:35pm

Event#

Event

Distance/Stroke

1

G 8 & under

25 yard Butterfly

2

B 8 & under

25 yard Butterfly

3

G 10 & under

50 yard Butterfly

4

B 10 & under

100 yard Butterfly

5

G 8 & under

25 yard Freestyle

6

B 8 & under

25 yard Freestyle

7

G 10 & under

50 yard Freestyle

8

B 10 & under

100 yard Freestyle

9

G 8 & under

25 yard Breaststroke

10

B 8 & under

25 yard Breaststroke

11

G 10 & under

100 yard Breaststroke

12

B 10 & under

50 yard Breaststroke

13

G 8 & under

25 yard Backstroke

14

B 8 & under

25 yard Backstroke

15

G 10 & under

50 yard Backstroke

16

B 10 & under

100 yard Backstroke

 

Session 2:  11-14
Saturday, January 10th
Warm-up:  2:30-2:55pm
Events 3:00pm

Event#

Event

Distance/Stroke

17

G 11-14

200 IM

18

B 11-12

100 IM

19

G 11-12

50 yard Backstroke

20

B 11-14

100 yard Backstroke

21

G 11-14

200 yard Freestyle

22

B 11-14

100 yard Butterfly

23

G 11-12

50 yard Butterfly

24

B 11-12

50 yard Breaststroke

25

G 11-14

100 yard Breaststroke

26

B 11-14

50 yard Freestyle

27

G 11-14

100 yard Freestyle

 

SEA DEVIL SWIMMING
POLAR BEAR 14&UNDER INVITATIONAL

 

Session 3: 10 & under
Sunday, January 11th
Warm-up:  12:10 - 12:30pm
Events 12:35pm

Event#

Event

Distance/Stroke

28

G 10 & under

100 IM

29

B 10 & under

100 IM

30

G 10 & under

100 yard Freestyle

31

B 10 & under

50 yard Freestyle

32

G 10 & under

50 yard Breaststroke

33

B 10 & under

100 yard Breaststroke

34

G 10 & under

100 yard Backstroke

35

B 10 & under

50 yard Backstroke

36

G 10 & under

100 yard Butterfly

37

B 10 & under

50 yard Butterfly

 

Session 4:  11-12
Sunday, January 11th
Warm-up:  2:30-2:55pm
Events 3:00pm

Event#

Event

Distance/Stroke

38

B 11-14

200 IM

39

G 11-12

100 IM

40

B 11-12

50 yard Backstroke

41

G 11-14

100 yard Backstroke

42

B 11-14

200 yard freestyle

43

G 11-14

100 yard Butterfly

44

B 11-12

50 yard Butterfly

45

G 11-12

50 yard Breaststroke

46

B 11-14

100 yard Breaststroke

47

G 11-14

50 yard Freestyle

48

B 11-14

100 yard Freestyle