PVS Long Course
Senior and Age Group I Open Meet
June 15, 2008

Sanctioned by USA Swimming
Through Potomac Valley Swimming

Sanction #PVS-08-56
(also sanctioned by
Potomac Valley LMSC for USMS, Inc. #108-107)

Hosted for Potomac Valley Swimming By:

Machine Aquatics            POTOMAC MARLINS

Meet Directors: Lee District Park Pool
Hosted by:  Machine Aquatics
Paris Jacobs
2314 Toddsbury Place
Reston, VA 20191
Fairland Aquatics Center
Hosted by:  Potomac Marlins
Bill Marlin
3212 Allness Lane
Herndon, VA 20171
Club Officials Chairman: Lee District Park Pool
Pamela Starke-Reed
Fairland Aquatics Center
Peter Nichols
Meet Locations: Lee District Park Pool
6601 Telegraph Road
Alexandria, VA 22310
Fairland Aquatics Center
13820 Old Gunpowder Road
Laurel, MD
Schedule: Site Warm-up Events Start
12 and Under Session 6:30 - 7:20 am 7:30 am
13 and Over Session 11:30 am - 12:20 pm 12:30 pm
Eligibility: Open to all Potomac Valley Swimming registered athletes. Also, open to registered athletes of invited USA Swimming clubs. Clubs interested in participating should request an invitation from the PVS Senior Chairman, Riley Eaton at 301-367-2819 or jreaton@verizon.net or the PVS Age Group Chairman, Bill Marlin at 571-334-0987 or coach_bill@verizon.net.   Swimmers shall compete at the age attained on the first day of the meet. It may be necessary to limit entries due to time constraints.

Any club that enters an unregistered or improperly registered athlete, falsifies an entry in any way, or permits an unregistered coach to represent them, will be fined the sum of $100.00 and no further entries will be accepted from that club until the said fine has been paid.

Entry fees are due with meet entry. Unpaid fees will be reported to the PVS Administrative Office at the conclusion of the meet.

Rules: Current USA Swimming rules shall govern the meet. All events are timed finals. A contestant may enter no more than three events.

No on-deck USA-S registration is permitted.

Inclusion Policy for Swimmers with a Disability: PVS and host clubs along with their Meet Directors are committed to the Inclusion Policy as adopted by the BOD. Athletes with a disability are welcomed and are asked to provide advance notice of desired accommodations to the Meet Director. The athlete (or the athlete’s coach) is also responsible for notifying the session referee of any disability prior to the competition.
Positive Check In: All events 200 Meters or longer will be deck seeded. The Meet Director will determine if positive check-in will be required for any events of 100 meters or shorter. Athletes who check in to a deck-seeded event, have been seeded, and fail to swim the event will be barred from their next scheduled individual event, unless excused by the Referee before the event takes place.
Warm-up: The prescribed Potomac Valley Swimming warm-up procedures and safety policies will be followed. The Meet Director may determine the structure of the warm-up, including times and lane assignments.
Officials: Each participating club is requested to provide at least one table worker or official (referee, starter or stroke and turn judge) per session if entering 25 or more splashes.

All certified officials wishing to volunteer to work this meet please contact the appropriate club officials chairman or meet referee as shown above prior to June 3. Please include your club affiliation, certifications held and sessions you wish to work. Officials volunteering should sign in at the recording table prior to the start of Warm-ups. Certified officials who have not previously advised of their availability may volunteer their services to the Referee at this time.

Timers: Participating clubs are required to provide timers in proportion to their entries. A timer is required for each 25 entries. The number of timers being committed must be included on the club master entry. The number of timers required will be adjusted when club is providing other officials. Acceptance of the club entry is based upon compliance with the above. Host clubs are required to provide one timer per lane.
Supervision: Coaches are responsible for the conduct of their swimmers and for cleaning up their team areas.
Admission/ Programs: There is no admission charge. Programs for each session will be available for a price not to exceed $2.00 each. Working officials and coaches receive a free program.
Concessions: There will be no concessions available for athletes and spectators at this meet.
Awards: There are no awards at this meet.
Fees: Fees for individual events are $3.75.

Entry fees are due with meet entry. Unpaid fees will be reported to the PVS Administrative Office at the conclusion of the meet.

Meet Entry Procedures:

General Instructions:

  • Entries should be submitted using Hy-Tek Team Manager via e-mail.  Events for this meet can be downloaded at 56mm061508.zip .  Include in the e-mail subject heading "2008 PVS Sr/Age I - ****" with the club's initials substituted in place of the asterisks.  Also include training site if your club submits multiple entries and number of timers being committed.
  • Two Team Manager meet entry reports (saved in Word) must also be sent:  (1) by swimmer and (2) by event.
  • In body of e-mail give total number of splashes (men, women, total entry) and contact information (name, phone, e-mail address)
  • Meet Directors are requested to acknowledge receipt by return e-mail within 24 hours. Clubs submitting entries that do NOT receive an acknowledgement should contact the Meet Director by other than e-mail to confirm receipt.
  • Each club is requested to remit one check via USPS to cover the entry fees for the entire team. Please put the club name on the entry check (if not a club check), the number of entries, and the meet name or sanction number on your check. Please do not send cash. Meet directors have been instructed not to accept telephone or fax entries.
    • Entries not submitted on the required forms, not complete, not legible or not in the required electronic format, will not be accepted and will be returned. The Meet Director will not be held responsible if there is no time to properly resubmit the entry.
    • Individual or unattached entries will only be accepted by manual entry sent to the address listed below.
Manual Entries:
  • Manual entries must be submitted on the PVS master entry sheet.  Also submit a completed "entry cover sheet".  Signature and phone number of a club official must be included with entry for validation of entries.
  • There will be a $1.00 surcharge per athlete for manual entries of 10 or more.
Late/Deck Entries Late (deck) entries are $10.00 per individual event and must be submitted no later than 45 minutes prior to the first event of each session. Swimmers will first be entered into open lanes in existing heats on a first come, first served basis. In the event of a significantly over subscribed session, the Meet Director reserves the right to not accept deck entries.

Evidence of current USA-S registration will be required for deck entries.  This can be done by presenting a copy of the athlete's USA-S athlete's registration card.

Deadline: The Meet Director must receive all entries for this meet no later than
5:00 p.m., Tuesday, June 3, 2008.

Important: The above date is the deadline for clubs to submit their entries to the Meet Director. Therefore, clubs usually set an earlier deadline to receive entries from their swimmers. Check with your club for this information.

Make Checks Payable To: Potomac Valley Swimming
Send Entries To: For: Lee District Pool
Paris Jacobs
2314 Toddsbury Place
Reston, VA 20191
For: Fairland Aquatics Center
Bill Marlin
3212 Allness Lane
Herndon, VA 20171

Location Assignments
To divide entries, teams have been assigned as follows:
Lee District Park Pool Fairland Aquatics Center
NOTE: Assignments of clubs to pool sites will be reviewed after entries are received.
If necessary to achieve reasonable balance, clubs may be reassigned.

Sunday, June 15, 2008
Session Warm-up Events Start
12 and Under Events 6:30 - 7:20 am 7:30 am
13 and Over Events 11:30 am - 12:20 pm 12:30 pm

12 & Under Session
PVS Age Group I
Women's Event # Event Men's Event #
1 11-12 400 M Freestyle 2
3 10&U 400 M Freestyle 4
5 11-12 100 M Backstroke 6
7 10&U 100 M Backstroke 8
911-12 200 M Breaststroke10
11 10 & U 100  M Butterfly12
13 11-12 100 M Butterfly 14
1510 & U 50 M Freestyle 16
1711-12 50 M Freestyle 18
19 10 & U 200 M Individual Medley20
21 11-12 200 M Individual Medley 22
2310 & U 50 M Breaststroke24
2511-12 50 M Breaststroke26
Positive Check-In Required Schedule
Events 1-4 -- 7:00 AM
Events 9-10 -- 7:30 AM
Events 19-22 -- 7:30 AM

13 and Over/Senior Session
PVS Senior I
Women's Event # Event Men's Event #
27 13 & Over 400 M Freestyle 28
29 13 & Over 100 M Backstroke 30
31 13 & Over 200 M Breaststroke 32
33 13 & Over 100 M Butterfly 34
35 13 & Over 200 M Individual Medley 36
37 13 & Over 50 M Freestyle 38
Positive Check-In Required Schedule
27-28--12:00 PM
31-32--12:30 PM
35-38-- 12:30 PM