UPDATED 4/28/08
to CHANGE WARM-UP AND START TIME OF 12 & UNDER SESSIONS
and to ANNOUNCE THAT 12 & UNDER SESSIONS WILL BE PRE-SEEDED
and that ALL 13 & OVER EVENTS WILL BE POSITIVE CHECK-IN

and to ANNOUNCE THAT DECK ENTRIES WILL BE ACCEPTED

UPDATED 4/3/08
to CORRECT OFFICIALS' CONTACT EMAIL ADDRESS

2008 EARLY BIRD LONG COURSE INVITATIONAL
MAY 3 - 4, 2008
SPONSORED BY MARYLAND SUBURBAN SWIM CLUB
SANCTIONED BY USA SWIMMING THROUGH POTOMAC VALLEY SWIMMING
Sanction # PVC-08-50
(also sanctioned by Potomac Valley LMSC for USMS, Inc. #108-102)

MEET DIRECTOR: Christopher T. Huott
240-417-5569
entries@msscswimming.com
MEET LOCATION: Frank P. Casula Aquatics Center (Fairland Aquatics Center)
13820 Old Gunpowder Road
Laurel, MD 20707
301-362-6060
SCHEDULE: 12 & Under Sessions:                   Warm-up:    8:00 - 8:50 AM           Events: 9:00 AM
13 & Over and Open Sessions:   Warm-up: 12:50 - 1:50 PM                    Events: 2:00 PM
ELIGIBILITY: Open to all USA Swimming clubs and registered athletes. If your club would like an invitation to this meet please contact the Meet Director. This meet has no qualifying times. Athletes shall compete at the age attained on the first day of the meet. An athlete may only compete in his or her own age division.  Entries limited to 1st 4000 received.
RULES: Current USA Swimming rules shall govern the meet. All events are timed finals. A contestant may enter no more than four individual events per day.

No on-deck USA-S registrations will be permitted.

INCLUSION POLICY FOR SWIMMERS WITH A DISABILITY: PVS and host clubs along with their Meet Directors are committed to the Inclusion Policy as adopted by the BOD. Athletes with a disability are welcomed and are asked to provide advance notice of desired accommodations to the Meet Director. The athlete (or the athlete’s coach) is also responsible for notifying the session referee of any disability prior to the competition.
WARM-UP: The prescribed Potomac Valley Swimming warm-up procedures and safety policies for Open warm-ups will be followed.
TIMERS: Participating Clubs are required to provide timers in proportion to their entries. The Deck Meet Director will determine the number of timers per club and lane assignments. The Host Club is required to provide one timer per lane.
OFFICIALS: All certified officials wishing to volunteer to work this meet please contact Lynne Gerlach at lgerlach@msscswimming.com prior to April 26. Please include your club affiliation, certifications held, and sessions you wish to work. Officials assigned to this meet should sign in at the recording table at the start of the Warm-up. Certified officials, who have not been contacted, should volunteer their services to the Referee.
SUPERVISION: Coaches are responsible for the conduct of their swimmers and for cleaning up their team areas.
ADMISSION: There is no admission charge. Programs for each session will be available for $2.00 each. Working officials and coaches receive a free program.
FEES: Fees for individual events are $5.00. Remit one check to cover the entry fees for the entire team. Do not send cash. Telephone entries will not be accepted.  Deck entries will be accepted for a fee of $10.00 per entry. No extra heats will be created to accommodate deck entries. Deck entries will close for the morning session at 8:30 AM and in the afternoon session at 1:00 PM.

Evidence of current USA-S registration will be required for deck entries.  This can be done by presenting a copy of the athlete's USA-S registration card.

AWARDS: Ribbons will be awarded for 1st through 8th place in the following age groups: 10&Under, 11-12, 13-14 and 15&Over.
ENTRIES: Short course entry times will be considered conforming times for this meet. Long course entry times must be designated with a capital letter "L". These non-conforming times will be seeded after short course times. Club entries will be accepted by email. Submission of entries by email must include the following files: the Hy-Tek Commlink II file, The Team Manager Meet Entry Report files (one by SWIMMER and one by EVENT) and an "Entry Cover Sheet." The name and phone number of the Club representative submitting the email must be included. INDIVIDUAL OR UNATTACHED ENTRIES WILL ONLY BE ACCEPTED BY delivery to the house address below and will not be accepted by e-mail, unless those swimmers are training with a club and that club is submitting their entries in the required above Hy-Tek format. Clubs submitting by email may submit entries to entries@msscswimming.com, in the subject heading type, "2008 EARLY BIRD LONG COURSE - ****" with the club's initials substituted in place of the asterisks.
Optional: Before preparing your entries, events for this meet can be downloaded and then imported into team manager. (download "50mm050308.zip" ) and then go to team manager/file/import/meet events to import events.

Meet Directors are requested to acknowledge receipt by return e-mail within 24 hours. Clubs submitting entries that do NOT receive an acknowledgement should contact the Meet Director by other than e-mail to confirm receipt.

DECK ENTRIES Deck entries will be accepted at all sessions; however, there will be no additional heats generated.  Fee for deck entries is $10.00 cash only per individual event and must be submitted no later than 30 minutes before the start of the session the swimmer wishes to deck enter. 

Evidence of current USA-S registration will be required for deck entries if the athlete is not already entered in the meet.  This can be done by presenting a copy of the athlete's USA-S athlete's registration card.

WARNING: Any Club that enters an unregistered athlete, falsifies an entry in any way, or permits an unregistered coach to represent them, will be fined the sum of $100.00 and no further entries will be accepted from that Club until the said fine has been paid.
DEADLINE: The Meet Director must receive all entries for this meet

NO LATER THAN 5:00 P.M., TUESDAY, April 22, 2008.

Important: The above date is the deadline for clubs to submit their entries. Therefore, clubs usually set an earlier deadline to receive entries from their swimmers. Check with your club for this information.

MAKE CHECKS PAYABLE TO:
MARYLAND SUBURBAN SWIM CLUB
SEND ENTRIES TO: Maryland Suburban Swim Club
Attn: Christopher T. Huott
P.O. Box 160
Laurel, MD 20707
Attn:  Christopher T. Huott
PHONE #: 240-417-5569
CHECK-IN EVENTS:
 
  The 12&Under Sessions will be pre-seeded.
The 13&Over sessions require positive check-in for all events.

The Meet Manager reserves the right to:
1)  Take the entire meet to positive check in
2)  Positive check-in 200 and over events.

Should a change occur, all participating clubs will be notified by email.

 



SATURDAY PROGRAM - MAY 3, 2008
WARM-UP: 8:00 - 8:50 AM 6:30 - 7:20 AM      EVENTS: 9:00 AM 7:30 AM

GIRLS EVENT # 10 & UNDER EVENTS BOYS EVENT #
1A 10 & under 200 Meter IM 2A
3A 10 & under 50 Meter Backstroke 4A
5A 10 & under 100 Meter Butterfly 6A
7A 10 & under 50 Meter Breaststroke 8A
9A 10 & under 100 Meter Freestyle 10A
NOTE:  10 & U and 11-12 Events will be swum combined.  Meet Director reserves the right to break them out into separate sessions.
 
 

 

 

SATURDAY PROGRAM - MAY 3, 2008
WARM-UP: 8:00 - 8:50 AM 6:30 - 7:20 AM      EVENTS: 9:00 AM 7:30 AM


GIRLS EVENT # 11 - 12 EVENTS BOYS EVENT #
1B 11-12 200 Meter IM 2B
3B 11-12 50 Meter Backstroke 4B
5B 11-12 100 Meter Butterfly 6B
7B 11-12 50 Meter Breaststroke 8B
9B 11-12 100 Meter Freestyle 10B
NOTE:  10 & U and 11-12 Events will be swum combined.  Meet Director reserves the right to break them out into separate sessions.

 

SATURDAY PROGRAM - MAY 3, 2008
WARM-UP: 12:50 - 1:50 PM      EVENTS: 2:00 PM

GIRLS EVENT # 13 & OVER/OPEN EVENTS BOYS EVENT #
11 Open 200 Meter IM 12
13 13 & Over 100 Meter Backstroke 14
15 Open 200 Butterfly 16
17 13 & Over 100 Meter Breaststroke 18
19 13 & Over 100 Meter Freestyle 20
21 Open 400 Meter Freestyle 22
Positive Check in for events 11-16 closes at 1:30 PM
Positive Check-in for events 17-22 closes at 3:30 PM



SUNDAY PROGRAM - MAY 4, 2008
WARM-UP:
8:00 - 8:50 AM
6:30 - 7:20 AM      EVENTS: 9:00 AM 7:30 AM

GIRLS EVENT # 10 & UNDER EVENTS BOYS EVENT #
23A 10 & under 200 Meter Freestyle 24A
25A 10 & under 50 Meter Butterfly 26A
27A 10 & under 100 Meter Breaststroke 28A
29A 10 & under 100 Meter Backstroke 30A
31A 10 & under 50 Meter Freestyle 32A
NOTE:  10 & U and 11-12 Events will be swum combined.  Meet Director reserves the right to break them out into separate sessions.
 

 

SUNDAY PROGRAM - MAY 4, 2008
WARM-UP:
8:00 - 8:50 AM
6:30 - 7:20 AM      EVENTS: 9:00 AM 7:30 AM


GIRLS EVENT # 11 & 12 EVENTS BOYS EVENT #
23B 11-12 200 Meter Freestyle 24B
25B 11-12 50 Meter Butterfly 26B
27B 11-12 100 Meter Breaststroke 28B
29B 11-12 100 Meter Backstroke 30B
31B 11-12 50 Meter Freestyle 32B
NOTE:  10 & U and 11-12 Events will be swum combined.  Meet Director reserves the right to break them out into separate sessions.



SUNDAY PROGRAM - MAY 4, 2008
WARM-UP: 12:50 - 1:50 PM      EVENTS: 2:00 PM

GIRLS EVENT # 13 & OVER/OPEN EVENTS BOYS EVENT #
33 13 & Over 200 Meter Freestyle 34
35 13 & Over 100 Meter Butterfly 36
37 Open 200 Meter Breaststroke 38
39 Open 200 Meter Backstroke 40
41 13 & Over 50 Meter Freestyle 42
43 Open 400 Meter IM 44
Positive Check in for events 33-38 closes at 1:30 PM
Positive Check-in for events 39-44 closes at 3:30 PM