PVS Long Course Distance Meet
June 21-22, 2008

Sanctioned by USA Swimming
Through Potomac Valley Swimming

Sanction #VS-08-05N

                                                                                                         AMENDED FOR THE ADDITION OF                                                                                                                    TIME TRIALS   Sanction #VS-08-07N

Hosted for Potomac Valley Swimming by:


Meet Director: Brian Pawlowicz
Club Officials Chairman: Art Davis
Meet Location: Claude Moore Recreation Center
46105 Loudoun Park Lane
Sterling, VA  20164
Schedule: Session Warm-up Events
Eligibility: Meet open to all Potomac Valley Swimming registered athletes age 10 years old and older.
Qualifying Time:
1500M Freestyle -- Minimum provable time to enter the 1500M Freestyle is 25:00.00 in either 1500M or 1650Y Freestyle.  Athletes wishing to enter the 1500 Freestyle who do not have a provable 1650Y / 1500 M Free time under 25:00.00 must have a provable 800M / 1000Y time of 15:00.00 or faster.  These athletes will be entered into the 1500M Freestyle with their 800M / 1000Y time and will be seeded after all 1500M/1650Y entry times have been seeded.  After times are verified, all SCY times will be converted for seeding purposes. 

If entering an athlete into the 1500M Freestyle with a 800 M / 1000Y time, enter your swimmer based on actual time and actual course swum -- do not convert.  Please mark swimmer entering with 800M / 1000Y times as exhibition. 

800M Freestyle -- Minimum provable time to enter the 800M Freestyle is 15:00.00 in either 800M or 1000Y freestyle.  Athletes wishing to enter the 800 Freestyle who do not have a provable 1000Y / 800 M Free time under 15:00.00 must have a provable 400M / 500Y time of 7:20.00 or faster.  These athletes will be entered into the 800M Freestyle with their 400M / 500Y time and will be seeded after all 800M/1000Y entry times have been seeded.  After times are verified, all SCY times will be converted for seeding purposes.

If entering an athlete into the 800M Freestyle with a 400M / 500Y time, enter your swimmer based on actual time showing course swum -- do not convert.  Please mark swimmers entering with 400M / 500Y times as exhibition.  If the entry time into 800M is an intermediate split from a 1650Y or 1500M freestyle please indicate meet swum so intermediate time can be verified.

All swimmers will be eligible for awards regardless of entry time used.

Coaches who have swimmers who they believe can complete the events(s) faster than the QT's, but who do not satisfy the entry rule, may petition the PVS Distance Coordinator, Bill Marlin, at coach_bill@verizon.net, for an exception.  The petition should provide specific evidence why they believe the swimmer can complete the event within the QT.  All petitions must be submitted prior to the entry deadline.

Time Trials: Time Trials will be conducted 15 minutes after the anticipated completion of each session, time permitting. Please refer to the timeline for end of  the Distance Meet. Please be aware that the time lines may be shorter than posted, due to scratches and no shows. There have been scratches up to 25% at some distance meets.
 Each swimmer will need to have their USA Swimming identification number and their own timer. No 800 or 1500 will be time trialed.  
 No 50's will be time trialed.  Any 100 or 200 event may be time trialed. 400 free / 400 IM will be allowed time permitting.
The swimmer may choose their event they wish to swim on either day.
The cost is $10.00 per swim. 

Any club that enters an unregistered or improperly registered athlete, falsifies an entry in any way, or permits an unregistered coach to represent them, will be fined the sum of $100.00 per occurrence and no further entries will be accepted from that club until the said fine has been paid.

Entry fees are due with meet entry. Unpaid fees will be reported to the PVS Administrative Office at the conclusion of the meet.


The competition will be conducted in accordance with current USA Swimming rules.

No on-deck USA-S registrations will be permitted.

Inclusion Policy for Swimmers with a Disability PVS and host clubs along with their Meet Directors are committed to the Inclusion Policy as adopted by the BOD . Athletes with a disability are welcomed and are asked to provide advance notice of desired accommodations to the Meet Director and PVS Senior Chairman (Riley Eaton at jreaton@verizon.net). The athlete (or the athlete’s coach) is also responsible for notifying the session referee of any disability prior to the competition.
Order of Swims: The meet will be seeded and swum according to submitted entry times regardless of age. Heats will be swum fastest to slowest, alternating Women and Men. Expected swim times, and check in requirements will be posted to the PVS Web Page at www.pvswim.org no later than Wednesday, June 18, 2008.
Warm-up: The prescribed Potomac Valley Swimming warm-up procedures and safety policies will be followed. The meet director may determine the structure of the warm-up, including times and lane assignments. The Meet Director will determine after meet entries are received the arrangements for warm-up/warm-down during the meet. This information will be posted to the website.. Persons will be assigned to monitor these areas. If at any time conditions become unsafe, the area will be closed for the remainder of the session.
Awards Medals will be awarded to sixth place separately in the following age groups: 10, 11, 12, 13, 14, and 15 and Over.
Officials: All certified officials wishing to volunteer to work this meet please contact the CUBU Officials Chairman, Art Davis at emerand@comcast.net prior to June 10. Please include your club affiliation, certifications held and sessions you wish to work. Officials volunteering should sign in at the recording table prior to the start of Warm-ups. Certified officials who have not previously advised of their availability may volunteer their services to the Referee at this time.
Timers: Each swimmer must provide their own timer; counters are optional.
Supervision: Coaches are responsible for the conduct of their swimmers and for cleaning up their team areas.
Fees: All entries are $5.00.
Admissions/ Programs:   There is $2.00 facility admission charge for spectators. A complimentary copy of the Psych sheet will be provided to coaches and working officials.
Meet Entry Procedures:

General Instructions:

  • Entries should be submitted using Hy-Tek Team Manager via e-mail.   Include in the e-mail subject heading "2008 PVS LC Distance - ****" with the club's initials substituted in place of the asterisks.  Also include training site if your club submits multiple entries and number of timers being committed.
  • Two Team Manager meet entry reports (saved in Word) must also be sent:  (1) by swimmer and (2) Proof of Time.
  • In body of e-mail give total number of splashes (men, women, total entry) and contact information (name, phone, e-mail address)
  • Meet Directors are requested to acknowledge receipt by return e-mail within 24 hours. Clubs submitting entries that do NOT receive an acknowledgement should contact the Meet Director by other than e-mail to confirm receipt.
  • Each club is requested to remit one check via USPS to cover the entry fees for the entire team. Please put the club name on the entry check (if not a club check) and note the number of entries. Please do not send cash. Meet directors have been instructed not to accept telephone or fax entries.
    • Entries not submitted on the required forms, not complete, not legible or not in the required electronic format, will not be accepted and will be returned. The Meet Director will not be held responsible if there is no time to properly resubmit the entry.
    • Individual or unattached entries will only be accepted by manual entry sent to the address listed below.
Manual Entries:
  • Manual entries must be submitted on the PVS master entry sheet.  Also submit a completed "entry cover sheet".  Signature and phone number of a club official must be included with entry for validation of entries.
  • There will be a $1.00 surcharge per athlete for manual entries of 10 or more.

The Meet Director will provide a lane timing card when the athlete checks in to swim.


Please review the instructions in the "Qualifying Time" section before submitting your entries.

Entry Deadline: Entries must be received by the Meet Director no later than:
5:00 p.m., Tuesday, June 10, 2008.

Important: The above date is the deadline for clubs to submit their entries to the Meet Director. Therefore, clubs usually set an earlier deadline to receive entries from their swimmers. Check with your club for this information.

Checks Payable To:
Potomac Valley Swimming
Mail Entries to: Brian Pawlowicz
813 Melody Court, SE
Leesburg, MD  20175

Saturday, June 21, 2008

Warm-up: 1:00 - 1:40 p.m. First Heat: 1:45 p.m.

Event #


Event #


1500 Meter Freestyle





Sunday, June 22, 2008

Warm-up: 1:00 - 1:40 p.m. First Heat: 1:45 p.m.

Event #


Event #


800 Meter Freestyle



Claude Moore Recreation Center
46105 Loudoun Park Lane
Sterling, VA  20164

Please note athletes must provide their own timer, counters are optional