PVS Long Course Distance Meet
June 16-17, 2007

Sanctioned by USA Swimming
Through Potomac Valley Swimming

Sanction #PVS-07-47
(also sanctioned by
Potomac Valley LMSC for USMS, Inc. #107-107)

Hosted for Potomac Valley Swimming by:

Curl-Burke Swim Club

Meet Director: Kit Mathews
kmathews@cubu.org or kwmathews@verizon.net
Club Officials Chairman: Art Davis
Meet Location: Takoma Aquatic and Community Center
300 Van Buren Street, NW
(at 3rd and Van Buren Sts., NW)
Washington, DC 20011
Schedule: Session Warm-up Events
Eligibility: Meet open to all Potomac Valley Swimming registered athletes age 10 years old and older.
Qualifying Time: Minimum provable time to enter the 800M Freestyle is 15:00.00.  Athletes wishing to enter the 800 Freestyle who do not have a provable 1000Y / 800 M Free time under 15:00.00 must have a provable 400M / 500Y time of 7:20.00 or faster.  These athletes will be entered into the 800M Freestyle with their 400M / 500Y time and will be seeded after all conforming 800M times have been seeded.  Please mark these swimmer as exhibition in Team Manager when entering.  All swimmers will be eligible for awards.

Minimum provable time to enter the 1500M Freestyle is 25:00.00.  Athletes wishing to enter the 1500 Freestyle who do not have a provable 1650Y / 1500 M Free time under 25:00.00 must have a provable 800M / 1000Y time of 15:00.00 or faster.  These athletes will be entered into the 1500M Freestyle with their 800M / 1000Y time and will be seeded after all conforming 1500M times have been seeded.  Please mark these swimmer as exhibition in Team Manager when entering.  All swimmers will be eligible for awards.

Coaches who have swimmers who they believe can complete the events(s) faster than the QT's, but who do not satisfy the entry rule, may petition the PVS Distance Coordinator, Bill Marlin, at coach_bill@verizon.net, for an exception.  The petition should provide specific evidence why they believe the swimmer can complete the event within the QT.  All petitions must be submitted prior to the entry deadline.


Any club that enters an unregistered or improperly registered athlete, falsifies an entry in any way, or permits an unregistered coach, or a coach with expired or incomplete certifications  to represent them, will be fined the sum of $100.00 per occurrence and no further entries will be accepted from that club until the said fine has been paid.

Entry fees are due with meet entry. Unpaid fees will be reported to the PVS Administrative Office at the conclusion of the meet.


The competition will be conducted in accordance with current USA Swimming rules.
Note:  Takoma is an eight lane pool.  Once entries are received, a determination will be whether to use 7 lanes, allowing for one lane for continuous warm-up and warm-down or to take intermittent breaks. 

Inclusion Policy for Swimmers with a Disability PVS and host clubs along with their Meet Directors are committed to the Inclusion Policy as adopted by the BOD . Athletes with a disability are welcomed and are asked to provide advance notice of desired accommodations to the Meet Director and PVS Senior Chairman (Don Riedlinger at driedlin@erols.com). The athlete (or the athlete’s coach) is also responsible for notifying the session referee of any disability prior to the competition.
Order of Swims: The meet will be seeded and swum according to submitted entry times regardless of age. Heats will be swum fastest to slowest, alternating Women and Men. Expected swim times, and check in requirements will be posted to the PVS Web Page at www.pvswim.org (not yet posted) no later than Wednesday, June 13, 2007.
Warm-up: The prescribed Potomac Valley Swimming warm-up procedures and safety policies will be followed. The meet director may determine the structure of the warm-up, including times and lane assignments. The Meet Director will determine after meet entries are received the arrangements for warm-up/warm-down during the meet. This information will be posted to the website.. Persons will be assigned to monitor these areas. If at any time conditions become unsafe, the area will be closed for the remainder of the session.
Awards Medals will be awarded to sixth place separately in the following age groups: 10, 11, 12, 13, 14, and 15 and Over.
Officials: All certified officials wishing to volunteer to work this meet please contact the Club Officials Chairman, Art Davis at 703-625-9288 or email  emerand@comcast.net prior to June 9. Please include your club affiliation, certifications held and sessions you wish to work. Officials volunteering should sign in at the recording table prior to the start of Warm-ups. Certified officials who have not previously advised of their availability may volunteer their services to the Referee at this time.
Timers: Each swimmer must provide their own timer; counters are optional.
Supervision: Coaches are responsible for the conduct of their swimmers and for cleaning up their team areas.
Fees: All entries are $5.00.
Admissions/ Programs: There is no admission charge. A complimentary copy of the Psych sheet will be provided to coaches and working officials.
Meet Entry Procedures:

Each Club is requested to submit one check to cover fees for the entire team.

A 3 1/2" disk with entries may be submitted, but must be accompanied by a printed report of these entries; or a PVS Master Entry sheet may be submitted. In all cases the name of the Club entry person must be included. Please note your club name (if not a club check) the # of entries, and the meet name or sanction number on your check. Please do not send cash. Meet Directors have been instructed not to accept telephone entries

E-mail entries will be accepted:

· Attach one report by event, one by name (save as Word for Windows in Team Manager)
· Attach commlink file
· In body of e-mail give numbers (boys, girls, total entry) and contact information
· Remember to send entry fee check via USPS

Send to: kmathews@cubu.org or kwmathews@verizon.net

Do NOT submit a 3" X 5" PVS Official Meet Entry Card for each athlete entered. The Meet Director will provide a lane timing card when the athlete checks in to swim.

Meet Directors are requested to acknowledge receipt by return e-mail within 24 hours. Clubs submitting entries that do NOT receive an acknowledgement should contact the Meet Director by other than e-mail to confirm receipt.


Entry Deadline: Entries must be received by the Meet Director no later than:
5:00 p.m., Wednesday, June 6, 2007.

Important: The above date is the deadline for clubs to submit their entries to the Meet Director. Therefore, clubs usually set an earlier deadline to receive entries from their swimmers. Check with your club for this information.

Checks Payable To:
Potomac Valley Swimming
Mail Entries to: Kit Mathews
2 North Pendleton Court
Frederick, MD  21703
kmathews@cubu.org or kwmathews@verizon.net

Saturday, June 16, 2007

Warm-up: 1:30 - 2:00 p.m. First Heat: 2:10 p.m.

Event #


Event #


800 Meter Freestyle





Sunday, June 17, 2007

Warm-up: 7:00 - 7:30 a.m. First Heat: 7:40 a.m.

Event #


Event #


1500 Meter Freestyle



Takoma Aquatic and Community Center
3rd and Van Buren Sts., NW
Washington, DC 20011

Please note athletes must provide their own timer, counters are optional