PVS January Distance Meet
January 6-7, 2007

Sanctioned by USA Swimming
Through Potomac Valley Swimming

Sanction #PVS-07-18

Hosted for Potomac Valley Swimming By:
Rockville Montgomery Swim Club

Meet Director:  Rockville Montgomery Swim Club
Mark Eldridge
Club Officials Chairman: Jim Garner
Meet Location: Lee District
6601 Telegraph Road
Alexandria, VA  22313
Schedule: Session  Warm-up Events 
Saturday 7:00 - 7:30 am 7:40 am
Sunday 7:00 - 7:30 am   7:40 am
Eligibility:  Meet open to all Potomac Valley Swimming registered athletes age 10 years old and older. PLEASE MAKE SURE YOUR ATHLETES ARE REGISTERED FOR 2007 BEFORE ENTERING THEM.
Qualifying Time:  Minimum provable time to enter the 1000Y Free is 15:00.00.  Athletes wishing to enter the 1000 Freestyle who have not previously swum this event or have not achieved the QT, must have achieved a 400M / 500Y time of 7:20.00 or faster.  These athletes will be entered into the 1000Y freestyle with their 400M / 500Y time and will be seeded after all conforming 1000Y times have been seeded.

Minimum provable time to enter the 1650Y Free is 25:00.00.  Athletes wishing to enter the 1650Y Freestyle who have not previously swum this event or have not achieved the QT, must have achieved an 800M / 1000Y time of 15:00.00 or faster.  These athletes will be entered into the 1650Y freestyle with their 800M / 1000Y time and will be seeded after all conforming 1650 yard times have been seeded.

Coaches who have swimmers who they believe can complete the event(s) faster than the QT's, but who do not satisfy the entry rule, may petition the PVS Distance Coordinator, Bill Marlin at coach_bill@verizon.net for an exception.  The petition should provide specific evidence why they believe the swimmer can complete the event within the QT.  All petitions must be submitted prior to the entry deadline.

Warnings:  Any club that enters an unregistered or improperly registered athlete, falsifies an entry in any way, or permits an unregistered coach to represent them, will be fined the sum of $100.00 per occurrence and no further entries will be accepted from that club until the said fine has been paid. 

Entry fees are due with meet entry. Unpaid fees will be reported to the PVS Administrative Office at the conclusion of the meet.

Rules:  The competition will be conducted in accordance with current USA Swimming rules.

  Dive-over starts may be used at this meet at the discretion of the Meet Manager and/or Meet Referee. Coaches are requested to review Guidance for Dive-Over Starts for Coaches.  Officials are requested to review Protocol for Dive-Over Starts.   A determination whether to do so will be made shortly after entries for this meet have been processed.   

Inclusion Policy for Swimmers with a Disability: PVS and host clubs along with their Meet Directors are committed to the Inclusion Policy as adopted by the BOD. Athletes with a disability are welcomed and are asked to provide advance notice of desired accommodations to the Meet Director. The athlete (or the athlete’s coach) is also responsible for notifying the session referee of any disability prior to the competition.
Order of Swims:  The meet will be seeded and swum according to submitted entry times regardless of age. Heats will be swum fastest to slowest, alternating Women and Men. Expected swim times, and check in requirements will be posted to the PVS Web Page at www.pvswim.org no later than Tuesday, January 2, 2007.
Warm-up:  The prescribed Potomac Valley Swimming warm-up procedures and safety policies will be followed. The meet director may determine the structure of the warm-up, including times and lane assignments. During the meet there will be continuous warm-up/warm-down water. Persons will be assigned to monitor these areas. If at any time conditions become unsafe, the area will be closed for the remainder of the session.
Awards  Medals will be awarded to sixth place separately in the following age groups: 10, 11, 12, 13, 14, and 15 and Over. 
Officials:  All certified officials wishing to volunteer to work this meet please contact the RMSC Officials Chairman, Jim Garner at garner@garnerjim.net prior to January 2, 2007. Please include your club affiliation, certifications held and sessions you wish to work. Officials volunteering should sign in at the recording table prior to the start of Warm-ups. Certified officials who have not previously advised of their availability may volunteer their services to the Referee at this time.
Timers: Each swimmer must provide their own timer (required) and if desired, a lap counter.
Supervision:  Coaches are responsible for the conduct of their swimmers and for cleaning up their team areas. 
Fees:  All entries are $5.00. 
Admissions/ Programs: There is no admission charge. A complimentary copy of the Psych sheet will be provided to coaches and working officials.
Meet Entry Procedures: 

Each Club is requested to submit one check to cover fees for the entire team.

A 3 1/2" disk with entries may be submitted, but must be accompanied by a printed report of these entries; or a PVS Master Entry sheet may be submitted. In all cases the name of the Club entry person must be included. Please note your club name (if not a club check) the # of entries, and the meet name or sanction number on your check. Please do not send cash. Meet Directors have been instructed not to accept telephone entries

E-mail entries will be accepted:

Attach one report by event, one by name (save as Word for Windows in Team Manager)
Attach commlink file
In body of e-mail give numbers (boys, girls, total entry) and contact information
Remember to send entry fee check via USPS

Send to: MEldridge@rockvillemd.gov

Do NOT submit a 3" X 5" PVS Official Meet Entry Card for each athlete entered. The Meet Director will provide a lane timing card when the athlete checks in to swim.


Meet Directors are requested to acknowledge receipt by return e-mail within 24 hours. Clubs submitting entries that do NOT receive an acknowledgement should contact the Meet Director by other than e-mail to confirm receipt.

Entry Deadline:  Entries must be received by the Meet Director no later than: 
5:00 p.m., Tuesday December 26, 2006

Important: The above date is the deadline for clubs to submit their entries to the Meet Director. Therefore, clubs usually set an earlier deadline to receive entries from their swimmers. Check with your club for this information.

Checks Payable To: 
Potomac Valley Swimming
Mail Entries to: Mark Eldridge
Rockville Municipal Swim Center
355 Martins Lange
Rockville, MD  20850


Saturday, January 6, 2007
Warm-up: 7:00 - 7:30 am First Heat: 7:40 am.
Event #
Event # 
1650 Yard Freestyle 
Sunday, January 7, 2007
Warm-up: 7:00 - 7:30 am First Heat: 7:40 am.
Event # 
Event # 
1000 Yard Freestyle 
Lee District
6601 Telegraph Road
Alexandria, VA  22313
Each swimmer must provide their own timer (required) and if desired, a lap counter.