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SEE SUPPLEMENTAL INFORMATION FOR
SEVERAL IMPORTANT CHANGES IN CONDUCT OF MEET


PVS JANUARY OPEN MEET
January 22-23, 2005

Sanctioned by USA Swimming
Through Potomac Valley Swimming

Sanction # PVS-05-21

Hosted for Potomac Valley Swimming By:

Rockville Montgomery Swim Club
The FISH Swim Team Potomac Marlins

Meet Directors:

RMSC
Sandy Cohen
301 840-8560

The FISH Swim Team
Mike Kraeuter
703-218-2427

Potomac Marlins
Dave Yensen
703-532-3371

Club Officials Chairman: MLK, Jr. Swim Center
Bob Anderson
301-570-4474
andersonro@comcast.net
Prince Georges Sports and Learning Complex #1
Tony Fitz
703-437-7378
tfitz@cox.net
Prince Georges Sports and Learning Complex #2
James VanErden
703-239-2963
jim.vanerden@cox.net

Meet Locations:

MLK, Jr. Swim Center
1201 Jackson Road
Silver Spring, MD.
301-989-1206

Prince Georges Sports and Learning Complex #1
8001 Sheriff Road
Landover, MD
301-583-2400

Prince Georges Sports and Learning Complex #2
8001 Sheriff Road
Landover, MD
301-583-2400



Schedule:

Session

Warm-up

Events Start

11 - 12 year old Men and Women
Saturday & Sunday

6:30 am - 7:20 am

7:30 am

9 - 10 year old Men and Women
Saturday & Sunday

10:30 - 11:10 am

11:20 am

13 & Over/Open
Men and Women
Saturday & Sunday

1:20 - 2:20 pm

2:30 pm

Note: Meet Director will determine if session start times will need to be adjusted based on number of entries received.


Eligibility:

Open to all Potomac Valley Swimming registered athletes. Also, open to registered athletes of invited USA Swimming clubs. Clubs interested in participating should request an invitation from the PVS General Chairman, Jim Garner at 301-977-1222 or garner@garnerjim.net

Swimmers shall compete at the age attained on the first day of the meet. It may be necessary to limit entries due to time constraints.

Inclusion Policy for Swimmers with a Disability:

PVS and host clubs along with their Meet Directors are committed to the Inclusion Policy as adopted by the BOD. Athletes with a disability are welcomed and are asked to provide advance notice of desired accommodations to the Meet Director. The athlete (or the athlete’s coach) is also responsible for notifying the session referee of any disability prior to the competition.

Warnings:

Any club that enters an unregistered or improperly registered athlete, falsifies an entry in any way, or permits an unregistered coach to represent them, will be fined the sum of $100.00 and no further entries will be accepted from that club until the said fine has been paid.

PLEASE MAKE SURE YOUR ATHLETES ARE REGISTERED FOR 2005 BEFORE ENTERING THEM.

Entry fees are due with meet entry. Unpaid fees will be reported to the PVS Administrative Office at the conclusion of the meet.

Rules:

Current USA Swimming rules shall govern the meet. All events are timed finals. A contestant may enter no more than three events per day or six events during the meet.
SEED TIMES ARE SHORT COURSE YARDS

Positive Check In:

All events 200 Yards or longer will be deck seeded. The Meet Director will determine if positive check-in will be required for any events of 100 Yards or shorter. Athletes who check in to a deck-seeded event, have been seeded, and fail to swim the event will be barred from their next scheduled individual event, unless excused by the Referee before the event takes place.

Warm-up:

The prescribed Potomac Valley Swimming warm-up procedures and safety policies will be followed. The Meet Director may determine the structure of the warm-up, including times and lane assignments.

Officials: All certified officials wishing to volunteer to work this meet please contact the appropriate club officials chairman shown above prior to January 11. Please include your club affiliation, certifications hel,d and sessions you wish to work. Officials volunteering should sign in at the recording table prior to the start of Warm-ups. Certified officials who have not previously advised of their availability may volunteer their services to the Referee at this time.

Timers:

Participating clubs are required to provide timers in proportion to their entries. A timer is required for each 25 entries. The number of timers being committed must be included on the club master entry. The number of timers required will be adjusted when club is providing other officials. Acceptance of the club entry is based upon compliance with the above. Host clubs are required to provide one timer per lane.

Supervision:

Coaches are responsible for the conduct of their swimmers and for cleaning up their team areas.

Admission Programs:

There is no admission charge. Programs for each session will be available for $2.00 each. Working officials and coaches receive a free program.

Awards:

Ribbons will be provided to top 8 swimmers in 9-10, 11-12 and 9-12 year old events.

Fees:

Fees for individual events are $3.50.

Meet Entry Procedures:

General Instructions:

  • Entires may be submitted (1) manually, (2) by sending a disk to the meet direcrtor or (3) via e-mail.
  • Follow the instructions under the appropriate heding below. The immediately following rules apply regardless of method chosen.
    • Each club is requested to remit one check to cover the entry fees for the entire team. Please put the club name on the entry check (if not a club check) and note the number of entries. Please do not send cash. Meet directors have been instructed not to accept telephone or fax entries.
    • Entries not submitted on the required forms, not complete, not legible or not in the required electronic format, will not be accepted and will be returned. The Meet Director will not be held responsible if there is no time to properly resubmit the entry.
    • Individual or unattached entries will only be accepted by manual entry sent to the address listed below.
    • Optional: Before preparing your entries, events for this meet can be downloaded and then imported into team manager. (download "21mm012205.zip" (TO BE POSTED) I unzip it and then go to team manager/file/import/meet events). To download as a file, you may need in Netscape to right click on the mouse and select "Save Link as" and with Microsoft Explorer right click on the mouse and select "Save Target As"

Manual Entries:
  • Manual entries must be submitted on the PVS master entry sheet. Also submit a completed "entry cover sheet". Signature and phone number of a club official must be included with entry for validation of entries. .
  • There will be a $1.00 surcharge per athlete for manual entries of 10 or more.
Disk Entries:
  • Submit the Hy-Tek commlink II file along with an "entry cover sheet." The team manager meet entry report files must also be sent one by swimmer and one by event. The name and phone number of the club representative submitting the email must also be included.
E-mail Entries:
  • Club E-mail entries will be accepted provided the transmission time is prior to entry deadline.
  • Attach one report by event, one by name (save as Word for Windows in Team Manager)
  • Attach commlink file
  • In body of e-mail give total number of splashes (men, women, total entry) and contact information (name, phone, e-mail address)
  • Remember to also send entry fee check via USPS
  • Clubs submitting by email should submit entries to appropriate meet director (listed below.) Include in the subject heading type, "2005 PVS January Open - ****" with the club's initials substituted in place of the asterisks. If the club is submitting entires from more than one location, please add the location to the heading with the club initials.
  • Meet Directors are requested to acknowledge receipt by return e-mail within 24 hours. Clubs submitting entries that do NOT receive an acknowledgement should contact the Meet Director by other than e-mail to confirm receipt.

Late/Deck Entries:

Late (deck) entries are $10.00 per individual event and must be submitted no later than 45 minutes prior to the first event of each session. Swimmers will first be entered into open lanes in existing heats on a first come, first served basis. In the event of a significantly over subscribed session, the Meet Director reserves the right to not accept deck entries.

Deadline:

The Meet Director must receive all entries for this meet no later than

5:00 p.m., Tuesday, January 11 2005

Important: The above date is the deadline for clubs to submit their entries to the Meet Director. Therefore, clubs usually set an earlier deadline to receive entries from their swimmers. Check with your club for this information.

Make Checks Payable To:

Potomac Valley Swimming
 

Send Entries To:

(MLK, Jr. Swim Ctr.)
Sandy Cohen
17513 Applewood Lane
Derwood, MD 20855
301 840-8560
301 921-4206 (fax)
sanlco@aol.com

(PGS&LC #1)
Michael Kraeuter 3082 White Birch Court
Fairfax, VA 22031
703-218-2427
H2O-Life@att.net

(PGS&LC #2)
Bill Marlin
3212 Allness Lane
Herndon, VA 20171
571-334-0987
coach_bill@verizon.net

 

Reminder:

Entry fees are due with meet entry. Unpaid fees will be reported to the PVS Administrative Office at the conclusion of the meet.

 

 

Locations

To divide entries, teams have been assigned as follows:
NOTE: Assignments of clubs to pool sites will be reviewed after entries are received. If necessary to achieve reasonable balance, clubs may be reassigned.

MLK PGS&LC #1 PGS&LC #2
ASA BSC AAC ANSC ARSC AU
CODS DCPR AST CUBU FAST GMU
FGAC HOYA FBST FISH HACC JCCW
MSSC PGKS GAEL MACH JFD MAKO
RMSC TESC OCCS RIPS MAV PM
SDS SNOW
TIBU UMD
YORK



Events
Saturday, January 22

11-12 Year Old Swimmers

Warm-up 6:30 am – 7:20 am     Events 7:30 am

Women Event #

Events

Men Event #

1

11-12 50 yd Butterfly

2

3 *

11-12 200 yd Freestyle

4 *

5

11-12 100 yd Breaststroke

6

7

11-12 100 yd Backstroke

8

9

11-12 50 yd Freestyle

10

11

11-12 100 yd Individual Medley

12

13 #

11-12 200 yd Butterfly

14 #

* - Check in time for 200 yd Freestyle 7:00 am
# - Check in time for 200 yd Butterfly 8:30 am




Events

Sunday, January 23

11-12 Year Old Swimmers

Warm-up 6:30 am – 7:20 am     Events 7:30 am

Women Event #

Events

Men Event #

39 $

11-12 200 yd Breaststroke

40 $

41

11-12 50 yd Backstroke

42

43 #

11-12 200 yd Individual Medley

44 #

45

11-12 100 yd Butterfly

46

47

11-12 50 yd Breaststroke

48

49

11-12 100 yd Freestyle

50

51 @

11-12 200 yd Backstroke

52 @

53 %

11-12 500 yd Freestyle

54 %

$ - Check int time 200 yd Breaststroke 7:00 am
# - Check in time 200yd Individual Medley 7:20 am
@ - Check in time 200 yd Backstroke 8:00 am
% - Check in time 500 yd Freestyle 8:30 am





Events
Saturday, January 22

9-10 Year Old Swimmers

Warm-up 10:30 – 11:10 am     Events 11:20 am

Women Event #

Events

Men Event #

15

9-10 50 yd Butterfly

16

17 $

9-10 200 yd Freestyle

18 $

19

9-10 100 yd Breaststroke

20

21

9-10 100 yd Backstroke

22

23

9-10 50 yd Freestyle

24

25

9-10 100 yd Individual Medley

26

$ - Check in time for 200 yd Freestyle 10:50 am



Events
Sunday, January 23 – Events

9-10 Year Old Swimmers

Warm-up 10:30 – 11:10 am     Events 11:20 am

Women Event #

Events

Men Event #

55

9-10 50 yd Backstroke

56

57 &

9-10 200 yd Individual Medley

58 &

59

9-10 100 yd Butterfly

60

61

9-10 50 yd Breaststroke

62

63

9-10 100 yd Freestyle

64

65 %

9-10 500 yd Freestyle

66 %

& - Check in time for 200 yd Individual Medley 10:50 am
% - Check in time for 500 yd Freestyle 12:00 Noon




Events
Saturday, January 22

13 & Over/Open Swimmers

Warm-up 1:20 – 2:20 pm     Events 2:30 pm


Women Event #

Events

Men Event #

27 @

13 & Over 200 yd Freestyle

28 @

29

13 & Over 100 yd Butterfly

30

31 @

13 & Over 200 yd Breaststroke

32 @

33 !

13 & Over 200 yd Backstroke

34 !

35

13 & Over 100 yd Freestyle

36

37 $

Open 400 Individual Medley

38 $

@ - Check in time 200 yd Freestyle, 200 yd Breaststroke 2:00 pm
! - Check in time 200 yd Backstroke – 2:30 pm
$ - Check in time 400 yd Individual Medley 3:30 pm




Events
Sunday, January 23

13 & Over/Open Swimmers


Warm-up 1:20 – 2:20 pm     Events 2:30 pm

Women Event #

Events

Men Event #

67

13 & Over 100 yd Backstroke

68

69 %

13 & Over 200 yd Individual Medley

70 %

71 %

13 & Over 200 yd Butterfly

72 %

73

13 & Over 100 yd Breaststroke

74

75

13 & Over 50 yd Freestyle

76

77 #

13 & Over 500 yd Freestyle

78 #


% - Check in time 200 yd Individual Medley, 200 yd Butterfly – 2:00 pm
# - Check in time 500 yd Freestyle 3:30 pm