AMENDED DECEMBER 11, 2003 TO COMBINE
9-10 AND 11-12 AGE GROUPS WITH THE 13-14 AND OPEN AGE GROUPS


AMENDED NOVEMBER 21, 2003 TO ADD
EVENTS 201-204 9/10 AND 11/12 100 IM




POTOMAC MARLINS
HOLIDAY INVITATIONAL

December 18-21, 2003

Sponsored by Potomac Marlins Swim Team

Sanctioned by USA Swimming through Potomac Valley Swimming
Sanction # PVC-04-14

Meet Director Bill Marlin
3212 Allness Lane
Herndon, VA 20171
571-334-0987
btmarlin@erols.com
Location George Mason University
4400 University Blvd
Fairfax, VA
703-993-3939
Meet Hotels Courtyard By Marriott (2.0 miles from the pool)
11220 Lee Jackson Hwy Fairfax, VA
(703) 273-6161


Residence Inn (4.3 miles from the pool)
12815 Fair Lakes Pkwy Fairfax, VA
(703) 266-4900

Fairview Park Marriott (8 miles from pool)
3111 Fairview Park Drive, Falls Church, VA
(703) 849-8692

Once the block of rooms is reserved, people can call 1-800-Marriott to reserve their room with-in their block or they can book rooms online at http://www.stayatmarriott.com/PotomacValleySwimming/
Note: Link to be activated about November1. Rooms will be held until November 27.

Schedule Thursday, Friday, Saturday & Sunday December 18, 19, 20 & 21

Thursday warm-ups start at 4:20 p.m. Meet at 5:30 p.m.

13-14 and Open Warm-ups for
Fri - Sun start at 6:30 a.m. to 7:50 a.m. Events 8:00 a.m.

The 9-10 and 11-12 Sessions have been combined with the 13-14 and Open Sessions. All age groups will now swim together.

11-12 and 9-10 Warm-ups for
Fri - Sun start at 6:30 a.m. to 7:50 a.m. Events 8:00 a.m.

Finals Warm-up: 4:20 to 5:20 PM Events 5:30 PM

Two courses will be used each day for all prelim sessions. Boys in one course and girls in the other course.
13 & Overs in the morning, 12 and Unders in the late-morning.
Awards All 14 & under events will receive medals for 1st through 8th place for individual events and 1st through 3rd place for relay events. Places 9th to 16th will receive ribbons.

High point awards will be presented to first and second place boys and girls in each age group and the open category.

Award will also be given to the first place Team.
Eligibility Open to all invited registered Potomac Valley athletes and invited USA Swimming athletes.
Rules Current USA Swimming rules shall govern the meet.

There are no Qualifying Time Standards for this meet, BUT...All teams are limited to 80 swimmers max. 40 boys and 40 girls, 10 swimmers in each age group, each sex. The meet will be as fast as coaches want to make it. It is encouraged that you bring your top 10 male and female swimmers in each age group.

A contestant may participate in only his or her own age group events or in open events which are open to all ages. Contestants must have equaled or bettered the applicable qualifying times listed.

A contestant may enter a maximum of seven (7) individual events and no more than three (3) individual events per day. Swimmers shall compete at the age attained on the first day of the meet.

Entries in longer distance events may need to be limited due to time constraints. If necessary, it will be done based on the entered seed time.

Individual Events

All 10 & under events are trials and finals and will will have one (1) heat in the finals sessions, except the 500 freestyle which will be timed finals. (NOTE: after entries are in, we may be able to add a "B" final for the 9-10's if time lines allow)

All 11-12 individual events will have a "B" final and an "A" final heat, except the 400 IM and the 500 free which will be timed finals. The "A" final will be swum first.

All 13-14 and Open individual events will have a "B" final and an "A" final heat, except the 1000 free and the 1650 free. The "A" final will be swum first.

The 1000, 1650, and 500 freestyle and 400 IM require positive check-in.

13-14 and Open distance events will be swum combined, age groups will be scored separately.

1000, 1650, 11-12 500 freestyle and 400 IM and 9-10 500 freestyle will be swum fastest to slowest.

All heats of the combined women's 1000 and men's 1650 freestyle will swim at the conclusion of Sunday's preliminary session.

Relay Events All Relays are timed finals.

All Relays will be pre-seeded and swum fastest to slowest.

A team may enter only two (2) relays per relay event.

Only the fastest heat of the 13-14 and Open 800 free relays will be swum during the finals session. All other heats will be swum at the conclusion of Friday's preliminary session.

Only the fastest heat of the 13-14 and Open 400 medley relays will be swum during the finals session. All other heats will be swum at the conclusion of Saturday's preliminary session.

Only the fastest heat of the 13-14 and Open 400 free relays will be swum during the finals session. All other heats will be swum at the conclusion of Sunday's preliminary session (prior to the distance events).

Inclusion Policy for Swimmers with a Disability PVS and host clubs along with their Meet Directors are committed to the Inclusion Policy as adopted by the BOD. Athletes with a disability are welcomed and are asked to provide advance notice of desired accommodations to the Meet Director. The athlete (or the athlete’s coach) is also responsible for notifying the session referee of any disability prior to the competition.
Time Trials There will be no time trials conducted at this meet.
PVS Check-in Policy For those events requiring positive check-in, athletes (or coaches for relay events) shall designate their intention to swim the event on the forms provided at the scratch table. Athletes who have not checked-in prior to the specified time will be scratched from the event. Athletes who have checked-in, have been seeded, and fail to swim the event will be barred from their next scheduled individual event, unless excused by the Referee.
PVS Scratch Policy If you do not wish to swim in the Final, you may "Scratch" from the event by following the proper procedure:

· You must fill out and sign a PVS Finals Scratch Slip within 30 minutes of the announcement of qualifiers for "A" finals or "B" finals, if scheduled.

· You may declare an intent to "scratch." You must fill out and sign a PVS Finals Scratch Slip within 30 minutes of the announcement of qualifiers, marking the appropriate space for "intent." You must confirm this intent on the PVS Finals Scratch Slip within 30 minutes after the conclusion of your last preliminary event of the day or you will be automatically scratched.

If an athlete fails to properly scratch from an event and does not appear for the Final event, they "shall be barred from further competition for the remainder of the meet".
Scoring Individual: 20 17 16 15 14 13 12 11 9 7 6 5 4 3 2 1
Relays: 40 34 32 30 28 26 24 22 18 14 12 10 8 6 4 2
Warm-Up The prescribed Potomac Valley Swimming warm-up procedures and safety policies will be followed. The meet director may determine the structure of the warm-up, including times and lane assignments.
Supervision Coaches are responsible for the conduct of their Swimmers and Families and for cleaning up their team areas. Only athletes, USA Swimming certified coaches, and deck officials are permitted on the pool deck. Working Coaches & deck officials are required to display their 2003 or 2004 USA Swimming card Parents not working the meet as a deck official, volunteer lane timer, or other meet position are not permitted on deck.
Admission There is no admission charge.
Programs The entire meet program will be available for $10.00. Finals programs each night will be available for $2.00.
Officials All certified officials wishing to volunteer to work this meet please contact the Potomac Marlins Officials Chairman, Jim Van Erden at: jim.vanerden@goodwill.org prior to December 16th, 2003. Please include your club affiliation, certifications held, and sessions you wish to work. Officials assigned to this meet should sign in at the computer table at the start of warm-up. Certified officials who have not been contacted should volunteer their services to the Referee.
Seating Due to the limited pool deck space, Officials, USA Swimming Registered Coaches and Swimmers only will be permitted on the pool deck.
Warning Any club or individual that enters an unregistered athlete, falsifies an entry in any way, or permits an unregistered swimmer to represent them, will be fined by PVS the sum of $100.00 and no further entries will be accepted from that club until the said fine has been paid.
Entries Entries may be sent via e-mail.

1. Entries must arrive by the due date and time.

2. Include with your commlink file one (1) report by name and one (1) by event. Create these reports in Team Manager and save as Word for Windows files.

3. In the body of your e-mail provide entry numbers (girls, boys, totals). Include contact information (e-mail, phone, officials contact).

4. Send e-mail to btmarlin@erols.com

Entries may be sent via mail/express mail/ etc.

Computer disk entries (Hy-tek) are encouraged. Disk entries require one (1) meet entry report by name and one (1) by event from Team Manager. Entries may also be submitted on a PVS Master Entry Sheet. All entries must included a completed "Entry Cover Sheet."

Events for use in Team Manager are available. (hyv.file). for Events 201-204

Coaches will be provided with National Relay Slips at the meet.

No late/deck entries are permitted for this meet.

The meet director will not accept phone or fax entries.

If using a mail service (Fed Ex, UPS, etc.) sign the waiver allowing the service to leave your entries without requiring a signature.

Entries that are incomplete, submitted on incorrect forms, or lacking the phone number of a responsible club official will not be accepted.

Fees Fees for individual events are $4.50, relays are $9.00.

Each participating Club is requested to remit one check to cover the entry fee for the entire team. Do not send cash. Make checks payable to POTOMAC MARLINS. Entry fees are due with entries.
Entry Deadline The entry dead line is 5:00 PM, Tuesday, December 2, 2003.

Important: The above date is the deadline for clubs to submit their entries to the Meet Director. Therefore, clubs usually set an earlier deadline to receive entries from their swimmers. Check with your club for this information.

Send Entries To Bill Marlin
3212 Allness Lane
Herndon, VA 20171

E-Mail entries will be accepted. Send electronic entries including meet entry reports to:
btmarlin@erols.com
Entry fee check must be sent ASAP


Thursday, December 18th, 2003 @ George Mason University
Warm-up 4:20 - 5:20 p.m. Events at 5:30 p.m.
GIRLS EVENT NUMBER EVENT BOYS EVENT NUMBER

1

9-10 500 free

2
3 11-12 500 free 4
5 13-14 1650 free
13-14 1000 free 6
7 Open 1650 free
Open 1000 free 8

Note:
Friday, December 19th, 2003 @ George Mason University
Warm-up 6:30 - 7:50 a.m. Events at 8:00 a.m.
GIRLS EVENT NUMBER EVENT BOYS EVENT NUMBER
9 13-14 200 free 10
11 Open 200 free 12
13 13-14 400 IM 14
15 Open 400 IM 16
17 13-14 100 fly 18
19 Open 100 fly 20
21 13-14 100 breast 22
23 Open 100 breast 24
25 13-14 800 free relay 26
27 Open 800 free relay 28

Note:
Friday, December 19th, 2003 @ George Mason University
Warm-up 6:30 - 7:20 a.m. Events at 8:00 a.m.
GIRLS EVENT NUMBER EVENT BOYS EVENT NUMBER
29 11-12 200 back 30
201 9-10 100 IM 202
203 11-12 100 IM 204
31 9-10 50 fly 32
33 11-12 50 fly 34
35 9-10 200 free 36
37 11-12 200 free 38
39 9-10 100 breast 40
41 11-12 100 breast 42
43 11-12 400 free relay 44

Note:
Saturday, December 20th, 2003 @ George Mason University
Warm-up 6:30 - 7:50 a.m. Events at 8:00 a.m.
GIRLS EVENT NUMBER EVENT BOYS EVENT NUMBER
45 13-14 50 free 46
47 Open 50 free 48
49 13-14 200 IM 50
51 Open 200 IM 52
53 13-14 100 back 54
55 Open 100 back 56
57 13-14 500 free 58
59 Open 500 free 60
61 13-14 400 medley relay 62
63 Open 400 medley relay 64

Note:
Saturday, December 20th, 2003 @ George Mason University
Warm-up 6:30 - 7:20 a.m. Events at 8:00 a.m.
GIRLS EVENT NUMBER EVENT BOYS EVENT NUMBER
65 11-12 400 IM 66
67 9-10 50 free 68
69 11-12 50 free 70
71 9-10 50 breast 72
73 11-12 50 breast 74
75 11-12 200 fly 76
77 9-10 100 back 78
79 11-12 100 back 80
81 9-10 200 medley relay 82
83 11-12 200 medley relay 84

Note:
Sunday, December 21st, 2003 @ George Mason University
Warm-up 6:30 - 7:50 a.m. Events at 8:00 a.m.
GIRLS EVENT NUMBER EVENT BOYS EVENT NUMBER
85 13-14 200 fly 86
87 Open 200 fly 88
89 13-14 200 breast 90
91 Open 200 breast 92
93 13-14 100 free 94
95 Open 100 free 96
97 13-14 200 back 98
99 Open 200 back 100
101 13-14 400 free relays 102
103 Open 400 free relays 104
105 13-14 1000 free
13-14 1650 free 106
107 Open 1000 free
Open 1650 free 108

Note:
Sunday, December 21st, 2003 @ George Mason University
Warm-up 6:30 - 7:20 a.m. Events at 8:00 a.m.
GIRLS EVENT NUMBER EVENT BOYS EVENT NUMBER
109 11-12 200 free relay 110
111 9-10 200 free relay 112
113 11-12 200 breast 114
115 9-10 100 fly 116
117 11-12 100 fly 118
119 9-10 100 free 120
121 11-12 100 free 122
123 9-10 200 IM 124
125 11-12 200 IM 126
127 9-10 50 back 128
129 11-12 50 back 130
131 11-12 400 medley relay 132

Note: