AMENDED SEPTEMBER 26, 2003 TO
UPDATE FAIRLAND #2 MEET DIRECTORS PHONE AND E-MAIL ADDRESS

AMENDED SEPTEMBER 20, 2003 TO
POST TEAM ASSIGNMENTS TO VENUES


PVS OCTOBER OPEN MEET
October 17-19, 2003

Sanctioned by USA Swimming
Through Potomac Valley Swimming

Sanction # PVS-04-03

Hosted for Potomac Valley Swimming By:

Curl-Burke Swim Club
Fairland Aquatics Swim Team Potomac Marlins

Meet Directors:

Potomac Marlins
Dave Yensen
703-532-3371

Curl Burke Swimming
Kit Mathews
301- 524-4775
kmathews@cubu.org

Fairland Aquatics Swim Team
Manga Dalizu
240-456-0103
fairlandswim@aol.com

Club Officials Chairman: Lee District
James VanErden
703-239-2963
jim.vanerden@goodwill.org
Fairland Aquatics Center #1
Art Davis
703- 625-9288
emerand@erols.com
Fairland Aquatics Center #2
Karen Leach
301-421-1228
kleach1956@yahoo.com

Meet Locations:

Lee District
6601 Telegraph Road
Alexandria, VA 22313
703-922-9840

Fairland Aquatics Center #1
13820 Old Gunpowder Road
Laurel, MD 20707
301- 206-2359

Fairland Aquatics Center #2
13820 Old Gunpowder Road
Laurel, MD 20707
301-206-2359



Schedule:

Session

Warm-up

Events Start

Friday Events

5:00 - 5:40 pm

5:50 pm

13 & Over -- Men and Women
Saturday & Sunday

7:00 am - 8:00 am

8:10 am

9 - 12 year old -- Men and Women
Saturday & Sunday

12:20 pm - 1:20 pm

1:30 pm

Note: Meet Director will determine if session start times or check-in times will need to be adjusted based on number of entries received.


Eligibility:

Open to all Potomac Valley Swimming registered athletes. Also, open to registered athletes of invited USA Swimming clubs. Clubs interested in participating should request an invitation from the PVS Competion Committee Chairman, Jim Garner at 301-977-1222 or garner@garnerjim.net

Swimmers shall compete at the age attained on the first day of the meet. It may be necessary to limit entries due to time constraints.

Inclusion Policy for Swimmers with a Disability:

PVS and host clubs along with their Meet Directors are committed to the Inclusion Policy as adopted by the BOD. Athletes with a disability are welcomed and are asked to provide advance notice of desired accommodations to the Meet Director. The athlete (or the athlete’s coach) is also responsible for notifying the session referee of any disability prior to the competition.

Warnings:

Any club that enters an unregistered or improperly registered athlete, falsifies an entry in any way, or permits an unregistered coach to represent them, will be fined the sum of $100.00 and no further entries will be accepted from that club until the said fine has been paid.

Entry fees are due with meet entry. Unpaid fees will be reported to the PVS Administrative Office at the conclusion of the meet.

Rules:

Current USA Swimming rules shall govern the meet. All events are timed finals. A contestant may enter no more than FIVE events per day or ELEVEN events during the meet.
SEED TIMES ARE SHORT COURSE YARDS

Events 5-6 9-12 year old 500 Freestyle will be swum fast to slow alternating women and men. It will then be followed by Events 7-8 13&over 1000 Freestyle which will also be swum fast to slow alernating women and men.

Positive Check In:

All events 200 Yards or longer will be deck seeded. The Meet Director will determine if positive check-in will be required for any events of 100 Yards or shorter. Athletes who check in to a deck-seeded event, have been seeded, and fail to swim the event will be barred from their next scheduled individual event, unless excused by the Referee before the event takes place.

Warm-up:

The prescribed Potomac Valley Swimming warm-up procedures and safety policies will be followed. The Meet Director may determine the structure of the warm-up, including times and lane assignments.

Officials: All certified officials wishing to volunteer to work this meet please contact the appropriate club officials chairman shown above prior to October 13. Please include your club affiliation, certifications hel,d and sessions you wish to work. Officials volunteering should sign in at the recording table prior to the start of Warm-ups. Certified officials who have not previously advised of their availability may volunteer their services to the Referee at this time.

Timers:

Participating clubs are required to provide timers in proportion to their entries. A timer is required for each 25 entries. The number of timers being committed must be included on the club master entry. The number of timers required will be adjusted when club is providing other officials. Acceptance of the club entry is based upon compliance with the above. Host clubs are required to provide one timer per lane.

Supervision:

Coaches are responsible for the conduct of their swimmers and for cleaning up their team areas.

Admission Programs:

There is no admission charge. Programs for each session will be available for $1.50 each. Working officials and coaches receive a free program.

Awards:

Ribbons will be provided to top 8 swimmers in 9-10, 11-12 and 9-12 year old events.

Fees:

Fees for individual events are $3.50.

Meet Entry Procedures:

General Instructions:

  • Entires may be submitted (1) manually, (2) by sending a disk to the meet direcrtor or (3) via e-mail.
  • Follow the instructions under the appropriate heding below. The immediately following rules apply regardless of method chosen.
    • Each club is requested to remit one check to cover the entry fees for the entire team. Please put the club name on the entry check (if not a club check) and note the number of entries. Please do not send cash. Meet directors have been instructed not to accept telephone or fax entries.
    • Entries not submitted on the required forms, not complete, not legible or not in the required electronic format, will not be accepted and will be returned. The Meet Director will not be held responsible if there is no time to properly resubmit the entry.
    • Individual or unattached entries will only be accepted by manual entry sent to the address listed below.
    • Optional: Before preparing your entries, events for this meet can be downloaded and then imported into team manager. (download "03mm101703.zip", unzip it and then go to team manager/file/import/meet events). To download as a file, you may need in Netscape to right click on the mouse and select "Save Link as" and with Microsoft Explorer right click on the mouse and select "Save Target As"

Manual Entries:
  • Manual entries must be submitted on the PVS master entry sheet. Also submit a completed "entry cover sheet". Signature and phone number of a club official must be included with entry for validation of entries. .
  • There will be a $1.00 surcharge per athlete for manual entries of 10 or more.
Disk Entries:
  • Submit the Hy-Tek commlink II file along with an "entry cover sheet." The team manager meet entry report files must also be sent one by swimmer and one by event. The name and phone number of the club representative submitting the email must also be included.
E-mail Entries:
  • Club E-mail entries will be accepted provided the transmission time is prior to entry deadline.
  • Attach one report by event, one by name (save as Word for Windows in Team Manager)
  • Attach commlink file
  • In body of e-mail give total number of splashes (men, women, total entry) and contact information (name, phone, e-mail address)
  • Remember to also send entry fee check via USPS
  • Clubs submitting by email should submit entries to appropriate meet director (listed below.) Include in the subject heading type, "2003 PVS October Open - ****" with the club's initials substituted in place of the asterisks.

Late/Deck Entries:

Late (deck) entries are $10.00 per individual event and must be submitted no later than 45 minutes prior to the first event of each session. Swimmers will first be entered into open lanes in existing heats on a first come, first served basis. In the event of a significantly over subscribed session, the Meet Director reserves the right to not accept deck entries.

Deadline:

The Meet Director must receive all entries for this meet no later than

5:00 p.m., Tuesday, October 7, 2003

Make Checks Payable To:

Potomac Valley Swimming
 

Send Entries To:

(Lee District)
Bill Marlin
3212 Allness Lane
Herndon, VA 20171
703 820 7946 (#2)
btmarlin@erols.com

(Fairland #1)
Kit Mathews
2 North Pendleton Court
Frederick, MD 21703
301-524-4775
kmathews@cubu.org

(Fairland #2)
Manga Dalizu
9109 Bryant Ave
Laurel, MD 20723
240-456-0103
fairlandswim@aol.com

 

Reminder:

Entry fees are due with each club's meet entry. Unpaid fees will be reported to the PVS Administrative Office at the conclusion of the meet. No further entries will be accepted from clubs for future meets until all entry fees are paid in full by the club to the meet director.

Team Assignments:

To divide entries as equally as practical, teams will be assigned to a pool site. Initial assignments will be made by mid-September.
NOTE: Assignments of clubs to pool sites will be reviewed again after entries are received. If necessary to achieve reasonable balance, clubs may be reassigned.

 

 

Locations

To divide entries as equally as practical, teams will be assigned to a pool site. Initial assignments will be made by mid-September.
NOTE: Assignments of clubs to pool sites will be reviewed after entries are received. If necessary to achieve reasonable balance, clubs may be reassigned.

Lee District Fairland #1 Fairland #2
AAC JCCW ANSC AU ARSC DCPR
MACH OCCS BSC CODS FAST FGAC
PM SNOW CUBU GAEL FBST FISH
YORK GMU TNT HACC HOYA
UMD JFD MAKO
MSSC PGKS
RMSC SDS
TESC TIBU

Events
Friday, October 17

Warm-up 5:00 – 5:40 pm     Events 5:50 pm

Swimmers must provide own timer for Friday night session for 500 and 1000 Free.

Women Event #

Events

Men Event #

1

13 & Over 50 yd Backstroke

2

3 %

9-12 200 Backstroke

4 %

5 #

9-12 500 yd Freestyle

6 #

7 $

Open 1,000 yd Freestyle

8 $

% - Check in time 9-12 200 Backstroke – 5:20 pm
# - Check in time 9-12 500 Freestyle 5:40 pm
(swum fast to slow alternating women and men)
$ - Check in time 1000 Freestyle 6:00 pm
(swum fast to slow alternating women and men)


Events
Saturday, October 18

13 & Over Swimmers

Warm-up 7:00 – 8:00 am     Events 8:10 am

Women Event #

Events

Men Event #

9

13 & Over 50 yd Butterfly

10

11

13 & Over 100 yd Backstroke

12

13 %

13 & Over 200 yd Individual Medley

14 %

15 #

13 & Over 200 yd Butterfly

16 #

17

13 & Over 100 yd Breaststroke

18

19

13 & Over 50 yd Freestyle

20

21 $

13 & Over 500 yd Freestyle

22 $

% - Check in time 200 Individual Medley -- 7:40 am
# - Check in time 200 Butterfly – 8:10am
$ - Check in time 500 Freestyle -- 9:00am



Sunday, October 19 – Events

13 & Over Swimmers

Warm-up 7:00 – 8:00 am     Events 8:10 am

Women Event #

Events

Men Event #

45

13 & Over 50 Breaststroke

46

47

13 & Over 100 yd Butterfly

48

49 %

13 & Over 200 yd Freestyle

50 %

51#

13 & Over 200 yd Breaststroke

52 #

53 #

13 & Over 200 yd Backstroke

54 #

55

13 & Over 100 yd Freestyle

56

57 $

Open 400 Individual Medley

58 $

% - Check in time 200 Free -- 7:40 am
# - Check in time 200 Breaststroke and 200 Backstroke – 8:10am
$ - Check in time 400 Individual Medley -- 9:00am





Events
Saturday, October 18

9-12 Year Old Swimmers

Warm-up 12:20 – 1:20 pm     Events 1:30 pm

Women Event #

Events

Men Event #

23

9-10 50 yd Backstroke

24

25

11-12 50 yd Backstroke

26

27 %

9-10 200 yd Individual Medley

28 %

29 %

11-12 200 yd Individual Medley

30 %

31

9-10 100 yd Butterfly

32

33

11-12 100 yd Butterfly

34

35 #

9-12 200 yd Butterfly

36 #

37

9-10 50 yd Breaststroke

38

39

11-12 50 yd Breaststroke

40

41

9-10 100 yd Freestyle

42

43

11-12 100 yd Freestyle

44

% - Check in time 200 Individual Medley -- 1:00 pm
# - Check in time 200 Butterfly – 2:00 pm



Sunday, October 19 – Events

9-12 Year Old Swimmers

Warm-up 12:20 pm – 1:20 pm     Events 1:30 pm

Women Event #

Events

Men Event #

59

9-10 50 yd Butterfly

60

61

11-12 50 yd Butterfly

62

63 %

9-10 200 yd Freestyle

64 %

65 %

11-12 200 yd Freestyle

66 %

67

9-10 100 yd Breaststroke

68

69

11-12 100 yd Breaststroke

70

71

9-10 100 yd Backstroke

72

73

11-12 100 yd Backstroke

74

75 #

9-12 200 yd Breaststroke

76 #

77

9-10 50 yd Freestyle

78

79

11-12 50 yd Freestyle

80

81

9-10 100 yd Individual Medley

82

83

11-12 100 yd Individual Medley

84

% - Check in time 200 Freestyle -- 1:00 pm
# - Check in time 200 Breaststroke – 2:00 pm