AMENDED JULY 2, 2003 TO REQUIRE
DISTANCE SWIMMERS TO PROVIDE OWN TIMER


AMENDED MAY 25, 2003 TO INCLUDE TEAM MGR ENTRY FILE




PVS 2003 Long Course
Senior Championships
July 10-13, 2003

Sanctioned by USA Swimming
Through Potomac Valley Swimming

Sanction #PVS-03-59
(also sanctioned by
Potomac Valley LMSC for USMS, Inc. #103-107)

Hosted for Potomac Valley Swimming By:

Curl-Burke Swim Club

Meet Director: Kit Mathews
301-524-4775
Meet Location: George Mason University
4400 University Blvd
Farifax, VA 22030
703-993-3939
Schedule: Session Thursday Friday,& Saturday,& Sunday
Preliminaries Warm-up  7:00 am - 8:20 am
Events 8:30 am
Finals Warm-up 3:30 - 4:20 pm 5:20 pm - 6:20 pm
Event 4:30 pm 6:30 pm
Important Notice: Warm-up and Session Start Times are subject to adjustment once entries for both PVS Senior Long Course and PVS Junior Championships have been received.
Eligibility: Open to Potomac Valley Swimming registered athletes and invited USA Swimming athletes. Contestants must have equaled or bettered the applicable cut-off times listed. Do not enter with a time achieved prior to July 1, 2001.
Warnings:

Any club that enters an unregistered or improperly registered athlete, falsifies an entry in any way, or permits an unregistered coach to represent them, will be fined the sum of $100.00 and no further entries will be accepted from that club until the said fine has been paid.

All entry times and USA Swimming memberships are subject to verification. Any athlete not achieving a QT, may be asked to prove the entry time to the Meet Director prior to the end of the meet.

Entry fees are due with meet entry. Unpaid fees will be reported to the PVS Administrative Office at the conclusion of the meet.

Rules:

Current USA Swimming rules shall govern the meet. A contestant may compete in a maximum of six (6) individual events, and compete in no more than three (3) individual events per day. A club may enter up to three relay teams per relay event, but only two relay teams per club per relay event may score. The 200 M Freestyle and Medley Relays (events 21-22 and 33-34) will not be scored.

All events are trials and finals, except for relays and the 800 M and 1500 M Freestyle, which are timed finals.

No late entries are permitted for this meet.

Withdrawing From Finals: PVS scratch rules apply for swimmers scratching finals. If a swimmer fails to properly scratch from a final event and does not appear for the final, he/she "will be barred from further competition for the remainder of the meet".
Positive Check In: Positive check-in is required for all individual events 400 Meters and over, and all Relays. These events will be seeded on the deck. Swimmers who do not check-in will be scratched from that event. Athletes who have checked in, have been seeded, and fail to swim the event will be barred from their next scheduled individual event.

If the size of the PVS Senior and/or Junior Championship warrant, positive check-in for events for individual events 200 Meters or shorter may be announced.

Order of Swims:

There will be three heats swum in finals for all individual events except the 800 and 1500 events, which are timed finals as stated above. Heats will be swum in the following order: "A", "B", and "C" (previously referred to as finals, consolation and bonus).

Short Course times will be seeded after long course entry times.

Heats of distance events (800 and 1500) will be swum fast to slow, alternating women and men. The fastest seeded heat of the women's 800 and men's 1500 will be the first event of the Sunday finals session.

Swimmers in these events are responsible for providing their own timer, except for those in the fastest heat being swum as part of Sunday finals.

Bonus Event: Any athlete, who is entered into at least one individual event, may also enter one bonus event. If entered in 2 or more individual events they may enter 2 bonus events. To enter a bonus event, your entry time must satisfy the QT for the PVS 2003 Short Course Championships. Athletes entering bonus events may compete in no more than the maximum events per session or meet.
Time Trials: Time trials will be held following the completion of the finals session each evening. An athlete must compete in an individual event in the meet in order to participate in the time trials. Athletes are permitted one time trial per time trial session provided that this participation does not cause them to exceed the three events per day limitation. Time trial fee is $10.00 /attempt. The order of time trial events will be those events contested that day followed by those events remaining to be contested, followed by those events already contested.
Warm-up: The prescribed Potomac Valley Swimming warm-up procedures and safety policies will be followed. The Meet Director may determine the structure of the warm-up, including times and lane assignments. During the meet there will be continuous warm-up/warm-down lanes. Persons will be assigned to monitor these areas. If at any time conditions become unsafe, the area will be closed for the remainder of the session.
Scoring: Individual Events: 20,17, 16, 15, 14, 13, 12, 11, 9, 7, 6, 5, 4, 3, 2, 1
Relay Events: 40, 34, 32, 30, 28, 26, 24, 22, 18, 14, 12, 10, 8, 6, 4, 2
Officials:

USA Swimming is expected to designate and approve this meet for national certification of officials. Those officials working a minimum of three (3) complete sessions will be able to apply for national certification. All certified officials wishing to volunteer to work this meet please contact the PVS Officials Vice-Chairman, Frank Persico at 301-854-1432 or email fpersico@aol.com no later than Monday, June 30. Please include your club affiliation, certifications held, and sessions you wish to work. Those officials who learn of their availability subsequent to July 1 are encouraged to contact Frank Persico as soon as possible.

Assignments will be made by the PVS Officials Committee and posted to the PVS website when made. Certified officials who have not previously volunteered should contact the referee upon arrival to make their services available. A comprehensive officials' briefing will precede each session during warm-up.

Timers: Participating clubs are required to provide timers in proportion to their entries. The meet director will determine the number of timers per club and lane assignments. The host club(s) are required to provide one timer per lane.
Supervision: Coaches are responsible for the conduct of their swimmers and for cleaning up their team areas.
Credentials: Parents not working the meet as a deck official, volunteer lane timer, or other meet position are not permitted on deck. Only athletes, USA Swimming certified coaches, and deck officials are permitted on the pool deck. Coaches and deck officials are required to display their current USA Swimming card.
Admission/Programs: There is no admission charge.
Programs for all sessions will be available for $10.00. Programs will include coupons for finals programs for each evening session at no additional charge.
Fees: Fees for individual events are $4.75; relay events are $9.50.
Meet Entry Procedures: General Instructions:
  • Entires may be submitted (1) manually, (2) by sending a disk to the meet direcrtor or (3) via e-mail.
  • Follow the instructions under the appropriate heding below. The immediately following rules apply regardless of method chosen.
    • Each club is requested to remit one check to cover the entry fees for the entire team. Please put the club name on the entry check (if not a club check) and note the number of entries. Please do not send cash. Meet directors have been instructed not to accept telephone or fax entries.
    • All 800 and 1500 entries must include verification of time (date & meet). Including this information with Hy- Tek file satisfies this requirement. Entries without verification will not be accepted. Entries in the 800 and 1500 Freestyle events may need to be limited by time constraints.
    • Entries not submitted on the required forms, not complete, not legible or not in the required electronic format, will not be accepted and will be returned. The Meet Director will not be held responsible if there is no time to properly resubmit the entry.
    • Individual or unattached entries will only be accepted by manual entry sent to the address listed below or by e-mail containing all the particulars required by the master entry sheet.
Manual Entries: Disk Entries:
  • Submit the Hy-Tek commlink II file along with an "entry cover sheet." The team manager meet entry report files must also be sent one by swimmer and one by event. The name and phone number of the club representative submitting the email must also be included.
  • All relays may be submitted in Hy-Tek (commlink II file) or on PVS master entry sheet.
E-mail Entries:
  • Club E-mail entries will be accepted provided the transmission time is prior to entry deadline.
  • Attach one report by event, one by name (save as Word for Windows in Team Manager)
  • Attach commlink file
  • In body of e-mail give total number of splashes including relays (men, women, total entry) and contact information (name, phone, e-mail address)
  • Remember to also send entry fee check via USPS
  • Clubs submitting by email should submit entries to kmathews@cubu.org, in the subject heading type, "2003 PVS LC Senior Championship - ****" with the club's initials substituted in place of the asterisks.
  • Optional: Before preparing your entries, events for this meet can be downloaded and then imported into team manager. (download "59mm071003.zip") unzip it and then go to team manager/file/import/meet events). To download as a file, you may need in Netscape to right click on the mouse and select "Save Link as" and with Microsoft Explorer right click on the mouse and select "Save Target As"

Deadline: Meet Director must receive all entries for this meet no later than
5:00 p.m., Tuesday, July 1, 2003.

Important: The above date is the deadline for clubs to submit their entries to the Meet Director. Therefore, clubs usually set an earlier deadline to receive entries from their swimmers. Check with your club for this information.

Make Checks Payable to:
Potomac Valley Swimming
Send entries to: Kit Mathews
2 North Pendleton Court
Frederick, MD 21703
301-524-4775




Check-In Deadlines

Event # Event Deadline
1 W 1500 Freestyle Thursday 3:45 pm
2 M 800 Freestyle Thursday 3:45 pm
9, 10 400 Individual Medley Friday 9:00 am
11, 12 800 Freestyle Relay Friday 9:30 am
19, 20 400 Freestyle Saturday 8:30 am
21, 22 200 Freestyle Relay Saturday 10:00 am
23, 24 400 Medley Relay Saturday 6:30 pm
35 W 800 Freestyle Saturday 6:30 pm
36 M 1500 Freestyle Saturday 6:30 pm
33, 34 200 Medley Relay Sunday 9:00 am
37, 38 400 Freestyle Relay Sunday 6:30 pm




Thursday, July 10, 2003
Warm-up: 3:30 - 4:20 pm Events: 4:30 pm
Women's
Event #
Qualifying Time Event Qualifying Time Men's
Event #
SCY LCM SCY LCM
1 & 19:05.99 19:59.99 1500 M Freestyle
800 M Freestyle 10:22.99 9:29.99 2 &
& Events are timed finals.
Heats will be swum fastest to slowest alternating women and men.


Friday, July 11, 2003
Preliminaries Warm-up: 7:00 - 8:20 am Events: 8:30 am
Finals Warm-up: 5:20 - 6:20 pm Events: 6:30 pm
Women's
Event #
Qualifying Time Event Qualifying Time Men's
Event #
SCY LCM SCY LCM
3 2:00.99 2:16.99 200 M Freestyle 1:49.99 2:05.99 4
5 1:12.59 1:24.19 100 M Breaststroke 1:04.79 1:15.59 6
7 1:02.79 1:12.59 100 M Butterfly 56.99 1:06.09 8
9 4:49.99 5:32.09 400 M Individual Medley 4:26.09 5:04.09 10
10 Minute Break Prelims only
11 $ 8:28.19 9:39.89 800 M Freestyle Relay 7:41.89 8:49.19 12 $
Break will be 10 minutes and the competition pool will not be open for Warm-ups
$ Events are timed finals. Heats will be swum fastest to slowest alternating women and men in the preliminary sessions. Fastest heat will be swum as the last event in finals session.

Saturday, July 12, 2003
Preliminaries Warm-up: 7:00 - 8:20 am Events: 8:30 am
Finals Warm-up: 5:20 - 6:20 pm Events: 6:30 pm
Women's
Event #
Qualifying Time Event Qualifying Time Men's
Event #
SCY LCM SCY LCM
13 2:36.99 3:00.99 200 M Breaststroke 2:22.79 2:45.99 14
15 25.69 29.69 50 M Freestyle 23.29 26.99 16
17 1:03.99 1:13.79 100 M Backstroke 58.59 1:07.29 18
19 5:23.99 4:50.99 400 M Freestyle 4:58.99 4:30.99 20
10 Minute Break - Prelims only
21 @ 1:47.89 2:04.89 200 M Freestyle Relay 1:37.89 1:53.19 22 @
23 % 4:28.89 5:09.89 400 M Medley Relay 4:02.89 4:26.89 24 %
Break will be 10 minutes and the competition pool will not be open for Warm-ups
@ Events are timed finals and will be swum only during preliminaries.
% Events are timed finals and will be swum fastest to slowest during finals.

Sunday, July 13, 2003
Preliminaries Warm-up: 7:00 - 8:20 am Events: 8:30 am
Finals Warm-up: 5:20 - 6:20 pm Events: 6:30 pm
Women's
Event #
Qualifying Time Event Qualifying Time Men's
Event #
SCY LCM SCY LCM
25 2:16.99 2:35.99 200 M Backstroke 2:06.79 2:25.49 26
27 55.99 1:03.99 100 M Freestyle 50.19 57.99 28
29 2:20.99 2:39.09 200 M Butterfly 2:09.79 2:26.29 30
31 2:16.29 2:36.59 200 M Individual Medley 2:04.49 2:23.49 32
10 Minute Break - Prelims only
33 @ 2:14.19 2:34.89 200 M Medley Relay 2:01.89 2:13.99 34 @
35 & 10:54.99 9:57.59 800 M Freestyle
1500 M Freestyle 17:55.99 18:34.29 36 &
37 % 3:55.19 4:28.89 400 M Freestyle Relay 3:30.89 4:03.89 38 %
Break will be 10 minutes and the competition pool will not be open for Warm-ups
@ Events are timed finals and will be swum only during preliminaries.
& Events are timed finals. Heats will be swum fastest to slowest alternating women and men in the preliminary sessions. Fastest heat of each event will be swum as the first event in the finals session.
% Events are timed finals and will be swum fastest to slowest during finals.