Arlington Aquatic Club
Fall Gator Mini Meet
October 26 - 27, 2002
Sponsored by the Arlington Aquatic Club

Sanctioned by USA Swimming
Through Potomac Valley Swimming

Sanction #PVC-03--04

Meet Director: Ward Foley 703-228-1810
Meet Location: Wakefield High School
4901 South Chesterfield Road
Arlington, Virginia 22206
703-578-3063

**** Pool location is on the South Dinwiddie Street side of the School ****
Eligibility: Open to all Potomac Valley Swimmers Registered as USA Swimming Athletes and invited teams who are Registered USA Swimming Athletes. All athletes shall compete at the age attained on the first day of the meet.
Rule: Current USA Swimming rules shall govern the meet.

All events are timed finals. All events will be swum slowest to fastest. A contestant can enter no more than three (3) individual events per day.
Warm-up and Meet Schedule: Morning Session (Boys) Warm-up 8:00 - 8:40 am, 1st Event 8:45 am
Mid-Day Session (Girls 7-under) Warm-up 11:00 - 11:40 am, 1st Event 11:45 am
Afternoon Session (Girls 8 year old) Warm-up 2:00 - 2:40 pm, 1st Event 2:45 pm
Warm-up: The prescribed Potomac Valley Swimming Warm-up procedures and safety policies will be followed. The Meet Director may determine the structure of the warm-up, including times and lane assignments.
Public Admission and Program Fee: There is no public admission charge. Programs for each session will be available for FREE
Awards: Individual events will be awarded first through tenth place. Relay events will be awarded for first place through fourth place. A heat award will be given to the winner of each individual heat.
Officials: All certified officials wishing to volunteer to work this meet please contact the AAC Officials Chairman, David DiNardo, (703) 237-1932, Dave.DiNardo@Grubb-Ellis.com prior to October 20. Please include your club affiliation, certifications held, and sessions you wish to work. Officials volunteering should sign in at the recording table prior to the start of Warm-ups. Certified officials who have not previously advised of their availability may volunteer their services to the Referee at this time
Entry Fees:
Fees for individual events are $ 3.50
Fees for relay events are $ 7.00

Each club is requested to remit one check, payable to AAC BOOSTERS, to cover the entry fees for the entire team. Please do not send cash. Meet Directors have been instructed not to accept telephone entries. Late entries are $ 10.00 per individual event and must be submitted no later than 30 minutes prior to the first event of each session. Meet Director reserves the right to limit the number of late entries. Late entries accepted on first come first serve basis. No late entries for relays will be accepted.

Entries: General Instructions:
  • Entires may be submitted (1) manually, (2) by sending a disk to the meet direcrtor or (3) via e-mail.
  • Follow the instructions under the appropriate heding below. The immediately following rules apply regardless of method chosen.
    • Each club is requested to remit one check to cover the entry fees for the entire team. Please put the club name on the entry check (if not a club check) and note the number of entries. Please do not send cash. Meet directors have been instructed not to accept telephone or fax entries.
    • Entries not submitted on the required forms, not complete, not legible or not in the required electronic format, will not be accepted and will be returned. The Meet Director will not be held responsible if there is no time to properly resubmit the entry.
    • Individual or unattached entries will only be accepted by manual entry sent to the address listed below.
    • Optional: Before preparing your entries, events for this meet can be downloaded and then imported into team manager. (download "04mm102602.zip", unzip it and then go to team manager/file/import/meet events). To download as a file, you may need in Netscape to right click on the mouse and select "Save Link as" and with Microsoft Explorer right click on the mouse and select "Save Target As"

      The file may also be requested directly from the Meet Director, Ward Foley.

Manual Entries:
  • Manual entries must be submitted on the PVS master entry sheet. Also submit a completed "entry cover sheet". Signature and phone number of a club official must be included with entry for validation of entries. .
  • There will be a $1.00 surcharge per athlete for manual entries of 10 or more.
Disk Entries:
  • Submit the Hy-Tek commlink II file along with an "entry cover sheet." The team manager meet entry report files must also be sent one by swimmer and one by event. The name and phone number of the club representative submitting the email must also be included.
E-mail Entries:
  • Club E-mail entries will be accepted provided the transmission time is prior to entry deadline.
  • Attach one report by event, one by name (save as Word for Windows in Team Manager)
  • Attach commlink file
  • In body of e-mail give total number of splashes (men, women, total entry) and contact information (name, phone, e-mail address)
  • Remember to also send entry fee check via USPS
  • Clubs submitting by email should submit entries to Ward Foley wfoley@co.arlington.va.us, in the subject heading type, "2002 Fall Gator Mini Meet - ****" with the club's initials substituted in place of the asterisks.
Supervision & Seating: Coaches are responsible for the conduct of their swimmers and families. Please clean your team area after each session, thank you. We ask all swimmers and coaches to sit in the bleachers closest to the locker rooms and ALL Parents to sit in the bleachers on the "cinder block wall" side of the pool. Only swimmers, coaches, and officials will be permitted to be on the "glass wall" side of the pool.
Timers: The Meet sponsor asks each participating club to provide one timer for each session. The sponsoring club will provide timers for the meet.
Deadline: The Meet Director must receive all entries and check for this meet no later than
5:00 PM., Tuesday, October 15, 2002.
Send Entries To: Arlington Aquatic Club
3700 South Four Mile Run
Arlington, Virginia. 22206
703-228-1810
wfoley@co.arlington.va.us
Reminder: Entry fees are due with each club's meet entry. Unpaid fees will be reported to the PVS Administrative Office at the conclusion of the meet. No further entries will be accepted from clubs for future meets until all entry fees are paid in full by the club to the meet director.

Morning Session (Boys) Warm-up 8:00 - 8:40 am, 1st Event 8:45 am
Mid-Day Session (Girls 7-under) Warm-up 11:00 - 11:40 am, 1st Event 11:45 am
Afternoon Session (Girls 8 year old) Warm-up 2:00 - 2:40 pm, 1st Event 2:45 pm

Saturday, October 26, 2002

Girls Event # Events Boys Event #
1 7 & Under 100 yard Freestyle 2
3 8 Year Old 100 yard Freestyle 4
5 6 & Under 25 yard Backstroke 6
7 7 & Under 25 yard Backstroke 8
9 8 Year Old 25 yard Backstroke 10
11 7 & Under 50 yard Breaststroke 12
13 8 Year Old 50 yard Breaststroke 14
15 7 & Under 50 yard Butterfly 16
17 8 Year Old 50 yard Butterfly 18
19 6 & Under 25 yard Freestyle 20
21 7 & Under 25 yard Freestyle 22
23 8 Year Old 25 yard Freestyle 24
25 7 & Under 200 yard Freestyle Relay 26
27 8 Year Old 200 yard Freestyle Relay 28


Morning Session (Boys) Warm-up 8:00 - 8:40 am, 1st Event 8:45 am
Mid-Day Session (Girls 7-under) Warm-up 11:00 - 11:40 am, 1st Event 11:45 am
Afternoon Session (Girls 8 year old) Warm-up 2:00 - 2:40 pm, 1st Event 2:45 pm

Sunday, October 27, 2002

Girls Event # Events Boys Event #
29 7 & Under 50 yard Backstroke 30
31 8 Year Old 50 yard Backstroke 32
33 7 & Under 25 yard Butterfly 34
35 8 Year Old 25 yard Butterfly 36
37 6 & Under 25 yard Breaststroke 38
39 7 & Under 25 yard Breaststroke 40
41 8 Year Old 25 yard Breaststroke 42
43 6 & Under 50 yard Freestyle 44
45 7 & Under 50 yard Freestyle 46
47 8 Year Old 50 yard Freestyle 48
49 7 & Under 100 yard Individual Medley 50
51 8 Year Old 100 yard Individual Medley 52